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Extension Request Letter for United Arab Emirates

Extension Request Letter Template for United Arab Emirates

An Extension Request Letter is a formal business document used in the United Arab Emirates to request an extension of time or deadline for contractual obligations or project deliverables. Operating under UAE commercial law and business practices, this document serves as an official communication tool to formally request and justify timeline modifications. The letter must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and related commercial regulations, incorporating proper justification, supporting documentation, and adherence to local business protocols. It represents a crucial instrument in project management and contract administration within the UAE business environment.

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What is a Extension Request Letter?

The Extension Request Letter is a critical business communication tool utilized in the United Arab Emirates when parties need to formally request modifications to previously agreed timelines or deadlines. This document type is particularly relevant when circumstances necessitate an extension of time for contract performance, project completion, or other business obligations. The letter must be drafted in accordance with UAE legal requirements, including relevant provisions of the UAE Civil Code and Commercial Transactions Law. Extension Request Letters typically include detailed justification for the extension, impact analysis, and supporting documentation. They are commonly used in various business contexts, from construction projects to service delivery contracts, and must follow formal UAE business correspondence protocols. The document serves as an official record of the extension request and forms part of the project or contract documentation.

What sections should be included in a Extension Request Letter?

1. Sender's Details: Full company name, address, and contact information of the requesting party

2. Date: Current date formatted according to UAE business standards

3. Recipient's Details: Full name, title, company name, and address of the person/entity to whom the request is addressed

4. Reference Line: Reference to the original contract/agreement number and date

5. Subject Line: Clear indication that this is an Extension Request

6. Current Status: Brief description of the current situation and progress

7. Extension Request Details: Specific timeframe being requested for the extension

8. Justification: Clear explanation of the reasons for requesting the extension

9. Closing Statement: Professional closing with appreciation and request for favorable consideration

10. Signature Block: Authorized signatory details including name, title, and company stamp

What sections are optional to include in a Extension Request Letter?

1. Impact Analysis: Detailed explanation of how the extension will affect project timelines, costs, or deliverables - used when significant project impacts need to be addressed

2. Mitigation Measures: Proposed steps to minimize any negative impact of the extension - included when there are significant consequences to be managed

3. Previous Extensions: Reference to any previous extensions granted - included if there have been prior extensions

4. Alternative Options: Presentation of alternative solutions considered - used in complex situations where multiple options exist

5. Financial Implications: Overview of any cost implications - included when the extension affects project costs

What schedules should be included in a Extension Request Letter?

1. Original Contract Timeline: Copy or extract of relevant sections from the original contract showing agreed timelines

2. Progress Report: Current status report or progress documentation

3. Supporting Documents: Any relevant documentation supporting the reasons for extension (e.g., force majeure evidence, technical reports)

4. Updated Project Schedule: Proposed revised timeline showing the impact of the requested extension

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions




















Clauses
















Relevant Industries

Construction

Real Estate Development

Oil and Gas

Information Technology

Manufacturing

Infrastructure Development

Professional Services

Engineering

Healthcare

Education

Transportation and Logistics

Defense Contracting

Telecommunications

Hospitality

Relevant Teams

Legal

Project Management

Operations

Commercial

Procurement

Contract Administration

Business Development

Client Relations

Quality Control

Technical Operations

Executive Management

Relevant Roles

Project Manager

Contract Administrator

Legal Counsel

Operations Director

Construction Manager

Program Director

Site Supervisor

Commercial Manager

Procurement Manager

Quality Control Manager

Technical Director

General Manager

CEO

Managing Director

Business Development Manager

Client Relations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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