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End Of Term Letter for South Africa

End Of Term Letter Template for South Africa

An End of Term Letter is a formal document used in South African employment law to officially confirm the conclusion of a fixed-term employment contract. This document, governed by South African labor legislation including the Labour Relations Act and Basic Conditions of Employment Act, serves to formalize the termination of employment, outline final payment arrangements, specify the return of company property, and address any post-employment obligations. It provides legal protection for both employer and employee by clearly documenting the terms of separation and ensuring compliance with South African employment regulations.

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What is a End Of Term Letter?

The End of Term Letter is a crucial document in South African employment practice, typically used when a fixed-term employment contract reaches its natural conclusion. It serves multiple purposes: confirming the end date of employment, detailing final payment arrangements, outlining the return of company property, and addressing any post-employment obligations. This document must comply with South African labor laws, particularly the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. The letter should be issued with sufficient notice before the term end date and should clearly reference the original employment contract. It provides legal protection for both parties by formally documenting the conclusion of the employment relationship and ensuring all necessary administrative and legal requirements are properly addressed.

What sections should be included in a End Of Term Letter?

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name, position, and address

3. Subject Line: Clear indication that this is an End of Term Letter

4. Confirmation of Term End: Statement confirming the end date of employment and reference to the original contract

5. Acknowledgment of Service: Recognition of the employee's service period and contributions

6. Final Payment Details: Overview of final salary, leave pay, and any other entitled payments

7. Company Property: List of company property to be returned and deadline for return

8. Closing Administrative Matters: Information about final procedures, such as exit interviews or clearance processes

What sections are optional to include in a End Of Term Letter?

1. Reference Letter Offer: Include when the company is willing to provide a reference letter

2. Handover Requirements: Include when specific handover of work, documents, or responsibilities is needed

3. Post-Employment Obligations: Include when reminding of continuing obligations like confidentiality or non-compete agreements

4. Future Opportunities: Include when leaving possibility open for future engagement

5. Certificate of Service: Include when providing or referencing a separate certificate of service

6. Benefits Continuation: Include when there are benefits that extend beyond the term end date

What schedules should be included in a End Of Term Letter?

1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Exit Checklist: List of administrative tasks to be completed before last day

4. Appendix 1 - Handover Document: Template or format for documenting handover of responsibilities

5. Appendix 2 - Reference Letter: Standard reference letter if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

South Africa

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions















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Relevant Industries

Financial Services

Information Technology

Manufacturing

Mining

Healthcare

Education

Retail

Construction

Professional Services

Agriculture

Telecommunications

Energy

Transport and Logistics

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Payroll

Finance

Operations

Administration

Relevant Roles

HR Manager

Legal Counsel

HR Director

Compliance Officer

HR Administrator

Department Manager

Project Manager

Contract Administrator

HR Business Partner

Employment Relations Manager

Fixed-term Employee

Temporary Staff

Contract Worker

Project Consultant

Seasonal Worker

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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