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1. Date and Place: Current date and location where the letter is being executed
2. Authorizing Party Details: Full name, ID number, and contact details of the vehicle owner
3. Authorized Party Details: Full name, ID number, and contact details of the person being authorized to sell
4. Vehicle Information: Detailed vehicle specifications including make, model, year, VIN/chassis number, engine number, and registration number
5. Authorization Statement: Clear statement of the powers being granted, specifically the authority to sell the vehicle
6. Scope of Authority: Specific powers granted, including negotiating price, signing documents, receiving payment, and transferring ownership
7. Duration of Authority: Time period for which the authorization is valid
8. Signatures and Witnesses: Space for signatures of both parties and witnesses
1. Minimum Sale Price: Used when the owner wants to specify a minimum acceptable selling price
2. Payment Instructions: Include when specific payment methods or bank account details need to be specified
3. Joint Owner Authorization: Required when the vehicle has multiple owners who must all authorize the sale
4. International Sale Authorization: Additional authorizations needed for international sales or export of the vehicle
5. Revocation Clause: Optional clause specifying conditions under which the authorization can be revoked
1. Copy of Owner's ID: Certified copy of the authorizing party's identification document
2. Copy of Authorized Person's ID: Certified copy of the authorized party's identification document
3. Vehicle Registration Document: Copy of current vehicle registration certificate
4. Vehicle Photos: Recent photographs of the vehicle showing its condition
5. Police Clearance Certificate: If required, recent police clearance certificate for the vehicle
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Document Control
Risk Management
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Fleet Manager
Vehicle Sales Manager
Legal Counsel
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Administrative Assistant
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Business Development Manager
Operations Manager
Contract Administrator
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Estate Agent
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