A Termination Letter For Harassment is a critical document used when an employer needs to terminate an employee for violating harassment policies. This document must be carefully crafted to comply with U.S. federal and state employment laws, including Title VII protections. It should detail specific incidents, reference company policies, document previous warnings, and include investigation findings. The letter serves multiple purposes: formally ending employment, protecting the employer legally, and providing clear documentation for potential unemployment claims or legal challenges. It's essential to maintain professionalism while clearly stating the grounds for termination.
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1. Date and Address Block: Current date and employee's full contact information
2. Statement of Termination: Clear statement of employment termination and effective date
3. Reason for Termination: Specific description of harassment violation(s) and relevant company policies
4. Documentation Reference: Reference to previous warnings, investigations, and documented incidents
5. Final Pay Information: Details about final paycheck and benefits termination
1. Return of Company Property: List of company property to be returned, use when applicable
2. Non-Disclosure Reminder: Reminder of ongoing confidentiality obligations, use if employee signed NDA
3. Legal Review Statement: Statement that letter was reviewed by legal counsel, use in high-risk terminations
1. Investigation Summary: Summary of harassment investigation findings
2. Prior Warnings: Copies of previous disciplinary actions
3. Benefits Summary: Information about post-employment benefits and COBRA
4. Final Paycheck Calculation: Detailed breakdown of final payment including any accrued PTO
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