The Resolution Letter for Authorized Signatory is a crucial governance document used when an organization needs to formally delegate signing authority to specific individuals. This document is particularly important in the United States where banks, government agencies, and other institutions require formal proof of authorization for individuals acting on behalf of an organization. It provides clear evidence of the board's decision, protects the organization by defining the scope of authority, and helps prevent unauthorized actions. The resolution typically follows state-specific corporate law requirements and may need to comply with federal banking regulations depending on its use.
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1. Company Information: Legal name, registration details, and address of the company
2. Meeting Details: Date, time, and type of meeting where resolution was passed
3. Resolution Statement: Formal declaration of the board's decision to appoint signatory
4. Signatory Details: Name, position, and scope of signing authority granted
5. Authentication: Signature of board secretary or appropriate officer certifying the resolution
1. Transaction Limits: Specific monetary limits on signing authority, used when authority needs to be restricted
2. Multiple Signatories: Requirements for joint signatures, used when dual authorization is needed
3. Term of Authority: Specific duration of authority, used when authorization is temporary
1. Specimen Signature: Sample signature of the authorized signatory
2. ID Proof: Copy of government-issued identification of authorized signatory
3. Board Meeting Extract: Relevant extract from board meeting minutes where resolution was passed
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