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Vexatious Complaints Policy
"Need a Vexatious Complaints Policy for our Singapore-based healthcare clinic that specifically addresses online complaints and includes clear escalation procedures for our medical staff, to be implemented by March 2025."
1. Purpose and Scope: Defines the policy's objectives and who it applies to
2. Definitions: Defines key terms including 'vexatious complaint', 'frivolous complaint', 'persistent complainant'
3. Identifying Vexatious Complaints: Criteria and characteristics of vexatious complaints
4. Procedures for Handling: Step-by-step process for addressing vexatious complaints
5. Rights and Responsibilities: Obligations of both complainants and complaint handlers
6. Appeals Process: Procedure for challenging vexatious complaint designation
1. Industry-Specific Provisions: Additional requirements for specific regulated sectors (e.g., healthcare, financial services)
2. Employee Guidelines: Specific guidance for staff handling complaints - used when policy is primarily for internal use
3. Digital Communications: Handling of online/electronic complaints - used when organization handles significant online complaints
1. Complaint Assessment Checklist: Standardized tool for evaluating potentially vexatious complaints
2. Template Letters: Standard response templates for various situations
3. Case Studies: Examples of vexatious complaints and their handling
4. Record Keeping Forms: Standard forms for documenting complaint handling
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