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Complaint Process Policy
"Need a Complaint Process Policy for our Singapore-based fintech startup that complies with MAS guidelines and includes specific procedures for handling digital payment disputes, to be implemented by March 2025."
1. Purpose and Scope: Defines the objective of the policy and its application scope
2. Definitions: Key terms used throughout the policy including types of complaints, stakeholders, and resolution outcomes
3. Complaint Submission Process: How complaints can be submitted and through which channels, including online forms, email, phone, and written correspondence
4. Response Timeframes: Standard response times for different types of complaints and acknowledgment procedures
5. Investigation Process: Steps taken to investigate complaints including documentation requirements and evidence gathering
6. Resolution Process: How complaints are resolved, communicated, and documented
1. Industry-Specific Procedures: Special procedures for regulated industries such as financial services, healthcare, or education sectors
2. Cross-Border Complaints: Specific procedures for handling international complaints and jurisdictional considerations
3. Internal Escalation Matrix: Detailed hierarchy and procedures for complaint escalation within the organization
4. Data Protection Procedures: Specific procedures for handling personal data in compliance with PDPA requirements
1. Schedule 1 - Complaint Form Template: Standard form for filing complaints including required fields and submission instructions
2. Schedule 2 - Response Time Matrix: Detailed breakdown of response times by complaint type and severity
3. Schedule 3 - Escalation Contact List: List of relevant contact persons and departments for different types of complaints
4. Schedule 4 - Process Flow Charts: Visual representation of complaint handling procedures and decision trees
5. Schedule 5 - Regulatory Requirements: Summary of relevant Singapore legislation and regulatory requirements affecting complaint handling
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