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Catering Intake Form

Catering Intake Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Catering Intake Form

"I need a Catering Intake Form for a three-day corporate conference in Riyadh in March 2025, requiring accommodation for 200 international attendees with various dietary restrictions and allergies, including vegetarian, vegan, and gluten-free options."

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Document background
The Catering Intake Form is an essential document used in Saudi Arabia to initiate and formalize catering service arrangements between service providers and clients. This document is designed to capture comprehensive information about catering requirements while ensuring compliance with Saudi Food and Drug Authority (SFDA) regulations, Halal certification requirements, and local municipal standards. It serves as the foundation for catering service agreements, typically used at the beginning of the engagement process to gather detailed information about event specifications, menu requirements, dietary restrictions, service standards, and compliance requirements. The form is particularly important in the Saudi Arabian context due to specific regulatory requirements regarding food safety, Halal preparation methods, and cultural considerations that must be observed in food service operations.
Suggested Sections

1. Client Information: Basic details of the client including name, contact information, and billing details

2. Event Details: Comprehensive information about the event including date, time, location, number of guests, and event type

3. Menu Requirements: Detailed menu selection including dietary restrictions, allergen information, and Halal certification requirements

4. Service Specifications: Service style, staffing requirements, equipment needs, and timeline

5. Health and Safety Compliance: Confirmation of compliance with SFDA regulations and food safety standards

6. Pricing and Payment Terms: Detailed breakdown of costs, payment schedule, and payment methods

7. Cancellation and Modification Policy: Terms for cancellation, changes to guest numbers, and menu modifications

Optional Sections

1. Special Dietary Requirements: Detailed section for events requiring extensive dietary accommodation (vegetarian, vegan, allergies)

2. Equipment Rental: Additional section for events requiring specialized equipment or furniture rental

3. Entertainment Coordination: Section for events where catering needs to coordinate with entertainment providers

4. Transportation Requirements: For events requiring food transportation to remote or multiple locations

5. Cultural/Religious Specifications: Detailed requirements for events with specific cultural or religious considerations beyond standard Halal requirements

Suggested Schedules

1. Schedule A - Detailed Menu Selection: Complete menu options with descriptions and pricing

2. Schedule B - Equipment and Service Items List: Detailed list of all equipment, cutlery, crockery, and service items to be provided

3. Schedule C - Staff Schedule: Breakdown of staffing requirements and timeline

4. Schedule D - Terms and Conditions: Standard terms and conditions including liability, insurance, and regulatory compliance

5. Appendix 1 - Food Safety Certificates: Copies of relevant food safety and Halal certificates

6. Appendix 2 - Insurance Documentation: Proof of liability insurance and other relevant coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































Clauses

























Relevant Industries

Hospitality

Food and Beverage

Events Management

Corporate Services

Tourism

Entertainment

Education

Healthcare

Religious Institutions

Government Services

Relevant Teams

Operations

Events Management

Food Service

Procurement

Legal

Compliance

Sales

Customer Service

Quality Assurance

Facilities Management

Relevant Roles

Event Coordinator

Catering Manager

Food Service Director

Operations Manager

Venue Manager

Corporate Events Planner

Wedding Planner

Food Safety Officer

Contract Administrator

Procurement Manager

Facilities Manager

Conference Services Manager

Restaurant Manager

Hotel Manager

Executive Chef

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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