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Cancellation Fee Waiver Template for Saudi Arabia

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Key Requirements PROMPT example:

Cancellation Fee Waiver

"I need a Cancellation Fee Waiver for our hotel chain to waive booking cancellation penalties for a corporate client who had to cancel multiple conference bookings due to force majeure, covering all cancellations between January 2025 and March 2025."

Document background
The Cancellation Fee Waiver is a crucial document used in Saudi Arabian business transactions when a service provider or vendor decides to forgo their right to collect cancellation fees that were originally agreed upon in a contract. This document becomes necessary in various situations, such as force majeure events, relationship maintenance with valuable clients, or when circumstances make it commercially prudent to waive such fees. The waiver must comply with both Saudi commercial law and Sharia principles, requiring careful consideration of the legal implications and proper documentation. It typically includes detailed information about the original agreement, specific fees being waived, and any conditions attached to the waiver, while ensuring that other contractual obligations remain intact.
Suggested Sections

1. Parties: Identification of the party granting the waiver and the party receiving the waiver benefit

2. Background: Context of the original agreement, the circumstances leading to the cancellation, and the basis for the fee waiver

3. Definitions: Key terms used in the waiver document, including references to the original agreement and specific fees being waived

4. Scope of Waiver: Detailed description of the specific cancellation fees being waived and any conditions attached to the waiver

5. Effective Date: The date from which the waiver becomes effective

6. Acknowledgment: Confirmation that both parties understand and agree to the waiver terms

7. Reservation of Rights: Statement preserving other rights and obligations under the original agreement

8. Governing Law: Confirmation that Saudi Arabian law and Sharia principles govern the waiver

9. Execution: Signature blocks and execution requirements

Optional Sections

1. Partial Waiver Terms: Used when only certain fees are being waived while others remain payable

2. Conditions Precedent: Include when the waiver is subject to certain conditions being met first

3. Future Obligations: Include when there are specific ongoing obligations or future considerations

4. Confidentiality: Added when the parties wish to keep the terms of the waiver confidential

5. Dispute Resolution: Include when specific dispute resolution mechanisms are needed beyond standard legal procedures

6. Related Party Acknowledgments: Used when guarantors or other related parties need to acknowledge the waiver

Suggested Schedules

1. Schedule A - Original Agreement Details: Copy or summary of relevant sections from the original agreement containing the cancellation fees

2. Schedule B - Waived Fees Calculation: Detailed breakdown of the specific fees being waived

3. Schedule C - Supporting Documents: Any relevant correspondence or documents supporting the basis for the waiver

4. Appendix 1 - Authorization Documents: Corporate or other authorizations proving the authority to grant the waiver

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Hospitality

Events Management

Travel and Tourism

Construction

Real Estate

Professional Services

Education

Healthcare

Telecommunications

Transportation

Manufacturing

Retail

Relevant Teams

Legal

Finance

Commercial

Compliance

Customer Relations

Sales

Operations

Risk Management

Business Development

Account Management

Relevant Roles

Legal Counsel

Contract Manager

Commercial Director

Chief Financial Officer

Account Manager

Business Development Manager

Compliance Officer

Risk Manager

Operations Manager

Customer Service Manager

Sales Director

General Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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