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Shipping Invoice for Qatar

Shipping Invoice Template for Qatar

A shipping invoice is a crucial commercial document used in Qatar's maritime trade ecosystem that serves as both a payment demand and a customs declaration document. It must comply with Qatar's Commercial Law No. 27 of 2006 and Customs Law No. 40 of 2002, as well as GCC Unified Customs regulations. The document details the goods being shipped, their value, the parties involved, and shipping specifications. It requires bilingual presentation (Arabic and English) and must include specific information required by Qatar customs authorities for import/export clearance. The document plays a vital role in international trade transactions and serves as a key reference for customs valuation, duty assessment, and foreign exchange transactions.

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What is a Shipping Invoice?

A Shipping Invoice is a fundamental document in Qatar's international trade operations, essential for both commercial transactions and regulatory compliance. This document is required whenever goods are imported into or exported from Qatar, serving as evidence of the commercial transaction and supporting customs clearance processes. The document must comply with Qatar's Commercial Law No. 27 of 2006, Customs Law No. 40 of 2002, and GCC Unified Customs regulations, requiring specific information such as detailed product descriptions, HS codes, values, and shipping details. The Shipping Invoice needs to be presented in both Arabic and English, making it accessible to local authorities while facilitating international trade. It serves multiple purposes including payment documentation, customs declaration, proof of ownership, and basis for duty calculation. The document is particularly crucial for businesses engaged in maritime trade through Qatar's ports and is often required by banks for letter of credit transactions and by customs authorities for goods clearance.

What sections should be included in a Shipping Invoice?

1. Invoice Header: Contains invoice number, date, and document type identification (in both English and Arabic)

2. Seller/Shipper Information: Complete details of the shipping company/seller including name, address, registration number, and tax identification number

3. Buyer/Consignee Information: Complete details of the recipient including name, address, and any relevant identification numbers

4. Shipment Details: Vessel name, voyage number, port of loading, port of discharge, and estimated dates

5. Goods Description: Detailed description of goods, including HS codes, quantity, unit price, and total amount

6. Payment Information: Payment terms, bank details, and currency information

7. Total Amount: Subtotal, applicable taxes, additional charges, and final total amount

8. Declaration: Standard declaration of accuracy and compliance with Qatar laws

9. Authentication: Signature blocks, company stamp, and any required certifications

What sections are optional to include in a Shipping Invoice?

1. Special Handling Instructions: Used for cargo requiring specific temperature control, handling precautions, or storage conditions

2. Insurance Details: Include when shipping insurance is arranged by the shipper

3. Export License Information: Required for controlled or restricted goods requiring special permits

4. Letter of Credit Details: When payment is made via letter of credit

5. Container Details: For containerized shipments, including container numbers and seal numbers

6. Free Zone Information: When goods are shipped to or from Qatar Free Zones

7. Related Party Declaration: Required when transaction is between related parties as per Qatar customs regulations

What schedules should be included in a Shipping Invoice?

1. Packing List: Detailed list of items, quantities, weights, and packaging details

2. Certificate of Origin: Document certifying the country of origin of the goods

3. Quality Certificates: Any required quality or inspection certificates

4. Material Safety Data Sheets: For hazardous or chemical goods

5. Weight Certificate: Official weight verification document

6. Laboratory Analysis Reports: For goods requiring specific quality or composition verification

7. Customs Classification Details: Detailed breakdown of HS codes and duties classification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Qatar

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions













































Clauses

























Relevant Industries

Maritime Transport

International Trade

Logistics

Manufacturing

Retail

Oil & Gas

Construction Materials

Food & Beverage

Automotive

Electronics

Pharmaceuticals

Textiles

Chemical Industry

Agriculture

Relevant Teams

Shipping & Logistics

Export Operations

Import Operations

Documentation

Finance

Compliance

Supply Chain

Commercial Operations

Trade Operations

Customs Relations

Port Operations

Relevant Roles

Shipping Manager

Export Coordinator

Import Coordinator

Customs Compliance Officer

Trade Finance Manager

Logistics Coordinator

Supply Chain Manager

Documentation Specialist

Commercial Manager

Finance Controller

Customs Broker

Trade Operations Manager

Shipping Documentation Officer

Port Operations Manager

International Trade Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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