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1. Date and Address Block: Current date and formal addressing including recipient's full name and address
2. Subject Line: Clear indication that this is a notice of tenancy termination
3. Property Details: Complete address and description of the rented property
4. Termination Declaration: Clear statement of intention to terminate the tenancy, including the effective date
5. Notice Period Statement: Confirmation of the notice period being given as per law and rental agreement
6. Reason for Termination: Statement of the reason for termination if applicable under local law
7. Vacating Instructions: Clear instructions regarding the expected condition of the property and move-out procedures
8. Security Deposit: Information about the security deposit return process
9. Closing and Signature: Professional closing, landlord's full name and signature
1. Reference to Previous Communications: Include if there have been prior relevant communications about the termination
2. Property Inspection Details: Include if arranging a specific time for final inspection
3. Outstanding Payments: Include if there are any pending rent payments or utility bills to be settled
4. Legal Authority Citation: Include specific references to relevant laws or rental agreement clauses if termination is due to breach
5. Forwarding Address Request: Include if requiring tenant's future address for security deposit return or correspondence
1. Move-out Checklist: Detailed list of cleaning and maintenance requirements for vacating
2. Property Condition Report: Current condition report to be used as reference during final inspection
3. Utility Transfer Form: Instructions and forms for transferring or terminating utility services
4. Payment Settlement Statement: Detailed statement of any outstanding amounts or expected deductions from security deposit
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