The Employee Termination Notice To Staff is a crucial document used in Pakistani business operations when formally ending an employment relationship. It must comply with the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and other relevant labor laws in Pakistan. This document is essential for properly documenting the termination process, whether due to performance issues, redundancy, or other valid reasons. It should include specific details about the notice period, final settlements, and company property return, while maintaining professional tone and legal compliance. The notice serves as an official record of employment termination and helps protect both employer and employee interests by clearly stating all relevant terms and conditions of the separation.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a Notice of Termination of Employment
3. Opening Statement: Formal notification of employment termination with reference to employment contract
4. Notice Period: Specification of notice period and last working day
5. Reason for Termination: Brief, professional statement of termination reason (if applicable)
6. Final Settlement: Information about final salary, benefits, and other entitlements
7. Company Property: List of company properties to be returned
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing: Professional closing with contact information for HR department
1. Performance Issues: To be included when termination is due to documented performance issues
2. Misconduct Details: To be included when termination is due to specific misconduct, with reference to relevant incidents
3. Redundancy Information: To be included when termination is due to redundancy, explaining the business circumstances
4. Transition Plan: Details of handover responsibilities and knowledge transfer requirements
5. Reference Provision: Information about company's policy on providing references
6. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
7. Severance Package: Details of any additional compensation or benefits beyond standard entitlements
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other benefits
2. Company Property Checklist: Itemized list of company assets to be returned
3. Clearance Form: Document requiring signatures from various departments confirming no pending dues/issues
4. Benefits Summary: Summary of termination of benefits and any continuation options
5. Exit Interview Form: Standard form for exit interview process
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