抖阴短视频

Payroll Invoice Template for Philippines

A Payroll Invoice is a formal document used in the Philippines that provides a detailed breakdown of an employee's compensation and deductions for a specific pay period. It complies with Philippine Labor Code requirements and includes mandatory elements such as basic pay, statutory deductions (SSS, PhilHealth, Pag-IBIG, and withholding tax), and net pay calculations. The document serves as both a payment record and a compliance document, meeting the requirements of Philippine labor laws, tax regulations, and social security legislation.

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What is a Payroll Invoice?

The Payroll Invoice is a crucial document in Philippine employment practice, required for documenting salary payments and ensuring compliance with local labor laws. It serves as an official record of compensation disbursement, capturing all elements of pay including basic salary, allowances, overtime, and mandatory deductions as prescribed by Philippine legislation. The document is essential for both employers and employees, providing transparency in salary computation while fulfilling regulatory requirements for record-keeping. This type of invoice is particularly important for audit trails, tax documentation, and social security compliance, making it a fundamental component of Philippine payroll administration.

What sections should be included in a Payroll Invoice?

1. Invoice Header: Contains basic invoice information including invoice number, date, payment period, and employer/employee identification

2. Employee Information: Details of the employee including full name, employee ID, position, and department

3. Basic Pay Calculation: Breakdown of regular wages, number of working days, and daily rate

4. Mandatory Deductions: Itemized list of statutory deductions including SSS, PhilHealth, Pag-IBIG, and withholding tax

5. Net Pay Computation: Final calculation showing gross pay minus total deductions and resulting net pay

6. Payment Details: Information about payment method, bank details if applicable, and expected payment date

7. Certification: Declaration of accuracy and compliance with Philippine labor laws

What sections are optional to include in a Payroll Invoice?

1. Overtime Compensation: Include when employee has rendered overtime hours during the pay period

2. Holiday Pay: Add when the pay period includes holiday work compensation

3. Leave Credits/Deductions: Include when there are leave-related adjustments to be documented

4. Allowances: Add when employee receives regular allowances (transportation, meal, etc.)

5. Bonus Payments: Include when processing any bonuses or additional compensation

6. Loan Deductions: Add when employee has active salary loan deductions

7. Back Pay Adjustments: Include when processing retroactive pay adjustments

What schedules should be included in a Payroll Invoice?

1. Schedule A - Attendance Record: Detailed breakdown of attendance, including regular days, leaves, and absences

2. Schedule B - Overtime Calculation Sheet: Detailed computation of overtime hours and corresponding pay

3. Schedule C - Statutory Deductions Breakdown: Detailed calculation of all government-mandated deductions

4. Schedule D - Year-to-Date Summary: Running total of earnings and deductions for the current year

5. Appendix 1 - Tax Computation Worksheet: Detailed breakdown of withholding tax calculation

6. Appendix 2 - Benefits Summary: Summary of all benefits and their monetary values included in the payroll

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses
























Relevant Industries

Manufacturing

Services

Information Technology

Retail

Healthcare

Education

Construction

Banking and Finance

Business Process Outsourcing

Hospitality

Transportation

Agriculture

Mining

Real Estate

Telecommunications

Relevant Teams

Human Resources

Finance

Accounting

Payroll

Compensation and Benefits

Legal

Compliance

Internal Audit

Operations

Relevant Roles

Payroll Manager

HR Manager

Finance Manager

Accounting Manager

Compensation and Benefits Specialist

HR Administrator

Payroll Administrator

Finance Officer

HR Director

Chief Financial Officer

Accounts Payable Specialist

HR Operations Manager

Payroll Coordinator

Financial Controller

HR Business Partner

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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