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Freelance Retainer Contract Template for Philippines

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Key Requirements PROMPT example:

Freelance Retainer Contract

"I need a Freelance Retainer Contract for a software development consultant who will be working 20 hours per week for my tech startup in Manila, starting March 1, 2025, with strict IP protection clauses and monthly reporting requirements."

Document background
The Freelance Retainer Contract is essential for businesses and organizations in the Philippines seeking to establish long-term relationships with independent professionals while maintaining compliance with Philippine labor laws and tax regulations. This document is particularly relevant in today's evolving work environment where companies increasingly rely on flexible workforce arrangements. The contract ensures clear differentiation between independent contractors and employees, as required by Philippine Department of Labor and Employment guidelines, while providing a structured framework for ongoing professional services. It includes comprehensive provisions for regular payment terms, service scope, intellectual property rights, and confidentiality protections, making it suitable for various professional services across different industries. The agreement is designed to protect both parties' interests while maintaining flexibility in professional relationships.
Suggested Sections

1. Parties: Identifies the contracting parties - the client and the freelancer, including their complete legal names and addresses

2. Background: Sets out the context of the agreement and the parties' intention to enter into a retainer arrangement

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Outlines the services to be provided by the freelancer under the retainer arrangement

5. Term and Renewal: Specifies the duration of the retainer agreement and any renewal provisions

6. Retainer Fee and Payment Terms: Details the monthly retainer fee, payment schedule, and additional charges if applicable

7. Independent Contractor Status: Clearly establishes the freelancer's status as an independent contractor, not an employee

8. Intellectual Property Rights: Addresses ownership and transfer of intellectual property created during the engagement

9. Confidentiality: Protects confidential information shared during the engagement

10. Performance Standards: Sets out expected quality standards and delivery timeframes

11. Termination: Specifies conditions and procedures for ending the agreement

12. Governing Law: Establishes Philippine law as the governing law

13. Dispute Resolution: Outlines the process for resolving disputes

14. General Provisions: Includes standard boilerplate clauses such as force majeure, severability, and entire agreement

Optional Sections

1. Non-Compete: Restricts the freelancer from working with competitors - only included if specifically required and ensuring compliance with Philippine competition laws

2. Non-Solicitation: Prevents the freelancer from soliciting client's employees or other contractors - included for sensitive positions

3. Equipment and Resources: Specifies any equipment or resources provided by the client - included if client provides specific tools or systems

4. Insurance Requirements: Details required insurance coverage - included for high-risk services or when working with corporate clients

5. Data Protection: Additional provisions for handling personal data - included when services involve processing personal information

6. Milestone Requirements: Specific project milestones and deliverables - included when services include specific project-based components

7. International Payment Terms: Special provisions for international payments - included for overseas clients

8. Performance Metrics: Detailed KPIs and performance measurement criteria - included for complex service arrangements

Suggested Schedules

1. Schedule A - Scope of Services: Detailed description of services to be provided, including any specific deliverables

2. Schedule B - Fee Schedule: Detailed breakdown of retainer fees, hourly rates for additional work, and expense policies

3. Schedule C - Service Levels: Specific performance metrics, response times, and quality standards

4. Schedule D - Authorized Representatives: List of key contacts and their authority levels for both parties

5. Appendix 1 - Required Reports: Templates and specifications for required regular reports

6. Appendix 2 - Confidential Information: Specific details of what constitutes confidential information

7. Appendix 3 - Approved Subcontractors: List of pre-approved subcontractors if applicable

8. Appendix 4 - Data Processing Requirements: Specific procedures for handling personal or sensitive data if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Technology

Digital Marketing

Content Creation

Consulting

Creative Services

Professional Services

Software Development

Media and Entertainment

Education and Training

Financial Services

Healthcare

E-commerce

Real Estate

Manufacturing

Business Process Outsourcing

Relevant Teams

Legal

Human Resources

Procurement

Finance

Operations

Project Management Office

Marketing

Information Technology

Business Development

Corporate Affairs

Relevant Roles

Freelance Consultant

Independent Contractor

Content Writer

Digital Marketing Specialist

Graphic Designer

Software Developer

Business Analyst

Project Manager

Social Media Manager

UI/UX Designer

Legal Consultant

Financial Advisor

Training Specialist

Virtual Assistant

Web Developer

SEO Specialist

Video Editor

Market Research Analyst

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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