Employee Information Release Form - Philippines

Employee Information Release Form for Philippines

Employee Information Release Form Template for Philippines

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What is a Employee Information Release Form?

The Employee Information Release Form serves as a crucial document for organizations operating in the Philippines who need to share employee information with third parties while maintaining compliance with the Data Privacy Act of 2012 and related regulations. This document becomes necessary when employers need to disclose employee information for various legitimate purposes such as background checks, employment verification, benefit administration, or regulatory compliance. The form typically includes detailed specifications about what personal information can be shared, with whom, for what purposes, and for how long. It must align with Philippine privacy laws and incorporate specific consent requirements mandated by the National Privacy Commission. The document protects both the employer's interests in legitimate information sharing and the employee's privacy rights under Philippine law.

What sections should be included in a Employee Information Release Form?

1. Parties: Identifies the employer (data controller), the employee (data subject), and any specific third parties who will receive the information

2. Background: Explains the context and purpose of the information release form and references relevant privacy laws

3. Definitions: Defines key terms used in the document including 'personal information', 'sensitive personal information', 'processing', and 'third parties'

4. Scope of Information: Details the specific types of personal and employment-related information that may be disclosed

5. Purpose of Disclosure: Clearly states the specific purposes for which the information will be released and used

6. Duration and Validity: Specifies how long the authorization remains valid and any conditions for revocation

7. Data Privacy Rights: Outlines the employee's rights under the Data Privacy Act and how they can exercise these rights

8. Consent Declaration: Formal statement of employee's voluntary consent and understanding of the information release

9. Execution: Signature blocks for all parties and witnessing requirements

What sections are optional to include in a Employee Information Release Form?

1. International Transfer of Data: Required when information may be transferred outside the Philippines, detailing compliance with cross-border data transfer requirements

2. Confidentiality Obligations: Added when there are specific confidentiality requirements for the receiving parties

3. Security Measures: Include when specific security protocols for handling the released information need to be detailed

4. Liability and Indemnification: Added when specific liability arrangements between parties need to be established

5. Emergency Contacts: Include when the release form covers emergency contact information disclosure

What schedules should be included in a Employee Information Release Form?

1. Schedule A - Detailed Information List: Comprehensive list of specific information items authorized for release

2. Schedule B - Authorized Recipients: List of specific third parties authorized to receive the information

3. Schedule C - Purpose Matrix: Matrix showing which information can be used for which specific purposes

4. Appendix 1 - Data Privacy Rights: Detailed explanation of employee rights under the Data Privacy Act

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Generate a Bespoke Document

Download a Standard Template

What is a Employee Information Release Form?

What sections should be included in a Employee Information Release Form?

What sections are optional to include in a Employee Information Release Form?

What schedules should be included in a Employee Information Release Form?

Authors

Alex Denne

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