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1. Parties: Identifies the employer (data controller), the employee (data subject), and any specific third parties who will receive the information
2. Background: Explains the context and purpose of the information release form and references relevant privacy laws
3. Definitions: Defines key terms used in the document including 'personal information', 'sensitive personal information', 'processing', and 'third parties'
4. Scope of Information: Details the specific types of personal and employment-related information that may be disclosed
5. Purpose of Disclosure: Clearly states the specific purposes for which the information will be released and used
6. Duration and Validity: Specifies how long the authorization remains valid and any conditions for revocation
7. Data Privacy Rights: Outlines the employee's rights under the Data Privacy Act and how they can exercise these rights
8. Consent Declaration: Formal statement of employee's voluntary consent and understanding of the information release
9. Execution: Signature blocks for all parties and witnessing requirements
1. International Transfer of Data: Required when information may be transferred outside the Philippines, detailing compliance with cross-border data transfer requirements
2. Confidentiality Obligations: Added when there are specific confidentiality requirements for the receiving parties
3. Security Measures: Include when specific security protocols for handling the released information need to be detailed
4. Liability and Indemnification: Added when specific liability arrangements between parties need to be established
5. Emergency Contacts: Include when the release form covers emergency contact information disclosure
1. Schedule A - Detailed Information List: Comprehensive list of specific information items authorized for release
2. Schedule B - Authorized Recipients: List of specific third parties authorized to receive the information
3. Schedule C - Purpose Matrix: Matrix showing which information can be used for which specific purposes
4. Appendix 1 - Data Privacy Rights: Detailed explanation of employee rights under the Data Privacy Act
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Financial Services
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Retail
Education
Professional Services
Telecommunications
Business Process Outsourcing
Construction
Hospitality
Transportation
Energy
Real Estate
Human Resources
Legal
Compliance
Data Protection
Privacy
Operations
Employee Relations
Risk Management
Information Security
Administrative Services
Human Resources Manager
Data Protection Officer
Compliance Officer
HR Administrator
Legal Counsel
Privacy Officer
HR Director
Recruitment Manager
Benefits Administrator
Personnel Manager
HR Business Partner
Employment Relations Manager
HR Operations Manager
Chief Human Resources Officer
HR Compliance Specialist
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