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1. Parties: Identification of the employer organization and the employee whose information may be released
2. Background: Brief context explaining the purpose and necessity of the information release form
3. Definitions: Clear definitions of key terms used in the form, including 'Personal Information', 'Confidential Information', and 'Third Parties'
4. Scope of Information: Detailed description of the types of personal and employment-related information that may be released
5. Purpose of Release: Specific purposes for which the information may be released and used
6. Duration and Validity: Period for which the release authorization remains valid
7. Employee Rights: Statement of the employee's rights regarding their information, including right to access, correct, or withdraw consent
8. Privacy Compliance: Statement of compliance with the Privacy Act 2020 and other relevant legislation
9. Authorization: Clear authorization statement and signature block for the employee's consent
1. International Transfer: Required when information may be transferred outside New Zealand, specifying countries and compliance with international data protection requirements
2. Industry-Specific Disclosures: Additional disclosures required for specific industries (e.g., financial services, healthcare)
3. Emergency Contacts: Section for authorizing release of emergency contact information, if applicable
4. Digital Data Handling: Specific provisions for electronic storage and transmission of information
5. Third Party Recipients: Detailed section about specific third parties who may receive the information, required when recipients are known in advance
1. Schedule 1 - Types of Information: Detailed checklist of specific information types that may be released (e.g., employment history, salary information, performance reviews)
2. Schedule 2 - Authorized Recipients: List of pre-approved third parties or categories of recipients authorized to receive the information
3. Schedule 3 - Privacy Notices: Detailed privacy notices and statements required under the Privacy Act 2020
4. Appendix A - Withdrawal Form: Template form for withdrawing consent for information release
Financial Services
Healthcare
Education
Government
Professional Services
Technology
Manufacturing
Retail
Construction
Telecommunications
Recruitment
Legal Services
Human Resources
Legal
Compliance
Privacy
Employee Relations
Recruitment
Payroll
Benefits Administration
HR Manager
Privacy Officer
Compliance Manager
Legal Counsel
HR Administrator
Recruitment Manager
Employee Relations Manager
Data Protection Officer
HR Director
Chief Human Resources Officer
HR Coordinator
Payroll Manager
Benefits Administrator
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ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it