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Data Protection Impact Assessment Policy

Data Protection Impact Assessment Policy Template for Philippines

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Key Requirements PROMPT example:

Data Protection Impact Assessment Policy

"I need a Data Protection Impact Assessment Policy for our bank that complies with both Philippine Data Privacy Act and BSP Circular 982, with specific emphasis on financial data processing and third-party vendor assessments, to be implemented by March 2025."

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Document background
The Data Protection Impact Assessment Policy is developed to ensure systematic evaluation of data processing activities that may pose high risks to individual privacy rights. This document becomes necessary when organizations in the Philippines need to comply with the Data Privacy Act of 2012 and related regulations from the National Privacy Commission. The policy provides comprehensive guidance on identifying processing activities requiring DPIAs, conducting thorough risk assessments, and implementing appropriate safeguards. It serves as a crucial tool for organizations to demonstrate accountability and compliance with Philippine data protection requirements, particularly when introducing new technologies or processing sensitive personal information. The document includes templates, checklists, and procedural guidelines to ensure consistent and effective implementation across the organization.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the DPIA policy and its application scope within the organization

2. Legal Framework and Compliance Requirements: Outlines the relevant laws, regulations, and standards that govern the DPIA process, particularly the Data Privacy Act of 2012

3. Definitions: Defines key terms used throughout the policy, including technical and legal terminology

4. Roles and Responsibilities: Identifies key stakeholders and their responsibilities in the DPIA process, including Data Protection Officer, process owners, and management

5. DPIA Threshold Assessment: Criteria and procedures for determining when a DPIA is required

6. DPIA Methodology: Step-by-step process for conducting DPIAs, including data mapping, risk assessment, and mitigation strategies

7. Risk Assessment Framework: Detailed methodology for identifying, assessing, and evaluating privacy risks

8. Documentation Requirements: Specifies the required documentation and record-keeping procedures for DPIAs

9. Review and Approval Process: Outlines the process for reviewing, approving, and signing off on completed DPIAs

10. Monitoring and Update Procedures: Procedures for ongoing monitoring, periodic review, and updating of DPIAs

Optional Sections

1. Integration with Project Management: Section detailing how DPIA processes integrate with existing project management frameworks, recommended for organizations with formal project management practices

2. Vendor Assessment Procedures: Specific procedures for conducting DPIAs on third-party vendors and data processors, relevant for organizations heavily reliant on external service providers

3. Sector-Specific Requirements: Additional requirements specific to regulated industries (e.g., healthcare, financial services), only needed for organizations in regulated sectors

4. Cross-Border Data Transfer Assessment: Procedures for assessing international data transfers, necessary for organizations operating across multiple jurisdictions

5. Emergency and Fast-Track Procedures: Expedited DPIA procedures for urgent projects, recommended for organizations requiring operational flexibility

Suggested Schedules

1. DPIA Template: Standard template for conducting and documenting DPIAs

2. Risk Assessment Matrix: Template for scoring and evaluating privacy risks

3. Threshold Assessment Checklist: Checklist for determining whether a DPIA is required

4. Data Flow Mapping Template: Template for documenting personal data flows within the processing activity

5. Mitigation Measures Library: Reference guide of common risk mitigation measures and controls

6. Stakeholder Consultation Template: Format for documenting consultation with relevant stakeholders

7. DPIA Review Checklist: Checklist for reviewing completed DPIAs

8. Sample Risk Treatment Plan: Template for documenting risk treatment and mitigation strategies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions













































Clauses






























Relevant Industries

Financial Services

Healthcare

Education

Technology and Telecommunications

Retail and E-commerce

Government and Public Sector

Business Process Outsourcing

Insurance

Real Estate

Manufacturing

Professional Services

Non-profit Organizations

Transportation and Logistics

Relevant Teams

Legal

Information Technology

Information Security

Compliance

Risk Management

Data Protection

Internal Audit

Operations

Human Resources

Project Management Office

Research and Development

Quality Assurance

Corporate Governance

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Chief Information Security Officer

Chief Compliance Officer

Privacy Manager

Information Security Manager

Risk Management Officer

Compliance Manager

Legal Counsel

IT Director

Project Manager

System Administrator

Privacy Analyst

Data Protection Specialist

Information Governance Officer

Audit Manager

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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