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Data Outsourcing Agreement Template for Philippines

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Key Requirements PROMPT example:

Data Outsourcing Agreement

"I need a Data Outsourcing Agreement for my healthcare company to outsource patient records processing to a BPO provider in Manila, with strict security protocols and compliance with Philippine healthcare data regulations, to be implemented by March 2025."

Document background
The Data Outsourcing Agreement is essential for organizations in the Philippines that engage external service providers for data processing activities. This document is particularly crucial given the strict requirements of the Philippine Data Privacy Act of 2012 and its Implementing Rules and Regulations. The agreement should be used whenever a company (data controller) plans to outsource the processing of personal or sensitive data to a third-party service provider (data processor). It covers critical aspects such as data protection measures, security protocols, service level agreements, compliance requirements, and liability allocation. The document ensures that both parties understand their obligations under Philippine law and establishes clear procedures for data handling, breach notification, audit rights, and termination processes.
Suggested Sections

1. Parties: Identification of the data controller (client) and data processor (service provider), including their complete legal names and addresses

2. Background: Context of the agreement, brief description of the parties' businesses, and the purpose of the outsourcing arrangement

3. Definitions: Detailed definitions of technical terms, key concepts, and specific terminology used throughout the agreement

4. Scope of Services: Detailed description of the data processing services to be provided, including specific tasks, deliverables, and exclusions

5. Data Protection and Privacy Obligations: Comprehensive obligations regarding data protection, compliance with the Data Privacy Act, and specific security measures

6. Service Provider's Obligations: Key responsibilities of the service provider, including service levels, reporting, and compliance requirements

7. Client's Obligations: Responsibilities of the client, including data provision, access, and cooperation requirements

8. Security Requirements: Specific security measures, protocols, and standards to be maintained for data protection

9. Confidentiality: Provisions regarding confidential information handling, non-disclosure obligations, and permitted uses

10. Intellectual Property Rights: Ownership and usage rights of data, software, and other intellectual property

11. Fees and Payment: Payment terms, fee structure, invoicing procedures, and payment schedules

12. Audit and Compliance: Rights of audit, compliance monitoring, and reporting requirements

13. Liability and Indemnification: Allocation of risks, limitation of liability, and indemnification obligations

14. Term and Termination: Duration of the agreement, renewal terms, and termination rights and procedures

15. Exit Management: Procedures for transition of services upon termination, including data return or destruction

16. General Provisions: Standard legal provisions including governing law, dispute resolution, and force majeure

Optional Sections

1. Business Continuity and Disaster Recovery: Required when services are critical to client's operations, detailing backup and recovery procedures

2. Sub-processing: Needed when the service provider may engage sub-processors for parts of the services

3. Insurance Requirements: Detailed insurance obligations, recommended for high-value or high-risk services

4. Performance Credits: Include when specific service levels with financial consequences are required

5. Change Control: Necessary for long-term agreements where service scope may need modification

6. Staff and Key Personnel: Important when specific personnel or qualifications are critical to service delivery

7. Cross-Border Data Transfers: Required when data will be transferred outside the Philippines

Suggested Schedules

1. Schedule 1: Service Descriptions: Detailed technical specifications of services and deliverables

2. Schedule 2: Service Levels: Specific performance metrics, measurement methods, and reporting requirements

3. Schedule 3: Security Requirements: Detailed security protocols, standards, and compliance requirements

4. Schedule 4: Fee Schedule: Detailed breakdown of fees, pricing models, and payment terms

5. Schedule 5: Data Processing Requirements: Specific requirements for data handling, processing, and protection

6. Schedule 6: Approved Sub-processors: List of approved sub-processors and their roles (if applicable)

7. Schedule 7: Exit Plan: Detailed procedures for service transition or termination

8. Appendix A: Technical and Organizational Measures: Detailed description of security measures and controls

9. Appendix B: Data Categories and Processing Purposes: Specific categories of data and permitted processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses







































Relevant Industries

Information Technology

Business Process Outsourcing

Healthcare

Financial Services

E-commerce

Telecommunications

Insurance

Education

Professional Services

Manufacturing

Retail

Hospitality

Relevant Teams

Legal

Information Technology

Compliance

Data Protection

Procurement

Operations

Risk Management

Information Security

Vendor Management

Privacy

Contract Management

Relevant Roles

Chief Information Officer

Data Protection Officer

Legal Counsel

Compliance Manager

IT Director

Procurement Manager

Operations Director

Risk Manager

Privacy Officer

Vendor Management Director

Chief Technology Officer

Information Security Manager

Contract Manager

Chief Legal Officer

Business Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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