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The Client Privacy Policy is a mandatory document for organizations operating in the Philippines that collect, process, or store personal information of clients. This document is required under the Data Privacy Act of 2012 and must be made available to all clients whose personal data is being collected. The policy serves multiple purposes: it ensures compliance with Philippine privacy laws, builds trust with clients by maintaining transparency about data handling practices, and provides clear guidelines for internal staff handling personal data. The document should be regularly reviewed and updated to reflect changes in data processing activities, technological developments, or regulatory requirements. It must clearly articulate the rights of data subjects, the responsibilities of the organization, and the specific measures implemented to protect personal information.

1. Introduction: Overview of the privacy policy, its purpose, and scope of application

2. Definitions: Clear definitions of key terms used throughout the policy, aligned with the Data Privacy Act definitions

3. Scope and Consent: Description of who the policy applies to and how consent is obtained

4. Types of Personal Data Collected: Detailed categorization of personal and sensitive personal information collected

5. Purpose of Data Collection: Specific purposes for which personal data is collected and processed

6. Data Collection Methods: How information is collected (direct collection, automated means, third parties)

7. Use and Processing of Personal Data: How collected data is used, processed, and protected

8. Data Sharing and Disclosure: Circumstances under which data may be shared with third parties

9. Data Subject Rights: Enumeration of rights under the Data Privacy Act and how to exercise them

10. Data Security Measures: Security protocols and measures implemented to protect personal data

11. Data Retention and Disposal: Periods for which data is retained and methods of secure disposal

12. Contact Information: Details of the Data Protection Officer and how to raise privacy concerns

13. Updates to Privacy Policy: Process for policy updates and how changes will be communicated