The Auto Parts Receipt is a fundamental document used in the Philippine automotive parts industry for documenting sales transactions of vehicle components, accessories, and replacement parts. This document is essential for compliance with Philippine tax regulations, particularly the National Internal Revenue Code, and consumer protection laws. It serves multiple purposes: providing proof of purchase, documenting warranty terms, meeting tax documentation requirements, and establishing a clear record of the transaction terms. The receipt must include specific elements required by Philippine law, such as the seller's TIN, VAT information, and basic warranty statements. It's commonly used in both retail and wholesale contexts, from small auto parts shops to large distributors, and is crucial for both business record-keeping and customer protection.
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1. Seller Information: Complete business details including name, address, TIN, and contact information of the auto parts seller
2. Customer Information: Name, address, and contact details of the purchaser
3. Transaction Details: Date, time, and unique receipt number/reference number
4. Item Description: Detailed list of auto parts purchased including part numbers, specifications, and quantity
5. Pricing Information: Unit price, subtotal, applicable taxes (VAT), and total amount
6. Payment Details: Method of payment, payment status, and any relevant payment reference numbers
7. Basic Warranty Statement: Standard warranty terms and conditions as required by Philippine Consumer Law
8. Return Policy: Basic terms and conditions for returns and exchanges
9. Certification of Receipt: Confirmation of goods received in good condition
1. Special Order Information: Details for custom-ordered or specially manufactured parts, including estimated delivery dates
2. Bulk Purchase Terms: Special terms and conditions applying to bulk or wholesale purchases
3. Vehicle Information: Details of the vehicle for which parts are intended (make, model, year, VIN)
4. Extended Warranty Details: Terms and conditions of any extended warranty purchased
5. Installation Services: Details of any installation services agreed upon with the purchase
6. Core Charge Information: Details of any refundable core charges for returnable parts
1. Product Specifications: Detailed technical specifications of the auto parts (for complex or multiple parts)
2. Warranty Certificate: Separate warranty documentation for parts with manufacturer warranties
3. Quality Certification: Certificates of authenticity or quality for branded or specialized parts
4. Maintenance Guidelines: Instructions for proper care and maintenance of the purchased parts
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Manufacturing
Transportation
Fleet Management
Automotive Repair and Maintenance
Wholesale Distribution
Automotive Parts Manufacturing
Vehicle Maintenance
Relevant Teams
Sales
Parts and Service
Accounting
Finance
Operations
Customer Service
Inventory Management
Procurement
Compliance
Administration
Warranty Processing
Relevant Roles
Parts Department Manager
Automotive Sales Representative
Service Advisor
Inventory Controller
Accounting Clerk
Parts Counter Person
Procurement Specialist
Auto Shop Owner
Fleet Manager
Warranty Administrator
Sales Manager
Finance Officer
Compliance Officer
Parts Specialist
Operations Manager
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