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Auto Parts Receipt for Philippines

Auto Parts Receipt Template for Philippines

A legally compliant receipt document used in the Philippines for the sale of automotive parts and components. This document serves as both a proof of purchase and a tax document, meeting the requirements of Philippine consumer protection laws and tax regulations. It includes essential transaction details, product specifications, warranty information, and necessary business information for both seller and buyer, while incorporating mandatory elements required by Philippine law such as TIN numbers, VAT details, and standard warranty statements.

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Auto Parts Receipt

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What is a Auto Parts Receipt?

The Auto Parts Receipt is a fundamental document used in the Philippine automotive parts industry for documenting sales transactions of vehicle components, accessories, and replacement parts. This document is essential for compliance with Philippine tax regulations, particularly the National Internal Revenue Code, and consumer protection laws. It serves multiple purposes: providing proof of purchase, documenting warranty terms, meeting tax documentation requirements, and establishing a clear record of the transaction terms. The receipt must include specific elements required by Philippine law, such as the seller's TIN, VAT information, and basic warranty statements. It's commonly used in both retail and wholesale contexts, from small auto parts shops to large distributors, and is crucial for both business record-keeping and customer protection.

What sections should be included in a Auto Parts Receipt?

1. Seller Information: Complete business details including name, address, TIN, and contact information of the auto parts seller

2. Customer Information: Name, address, and contact details of the purchaser

3. Transaction Details: Date, time, and unique receipt number/reference number

4. Item Description: Detailed list of auto parts purchased including part numbers, specifications, and quantity

5. Pricing Information: Unit price, subtotal, applicable taxes (VAT), and total amount

6. Payment Details: Method of payment, payment status, and any relevant payment reference numbers

7. Basic Warranty Statement: Standard warranty terms and conditions as required by Philippine Consumer Law

8. Return Policy: Basic terms and conditions for returns and exchanges

9. Certification of Receipt: Confirmation of goods received in good condition

What sections are optional to include in a Auto Parts Receipt?

1. Special Order Information: Details for custom-ordered or specially manufactured parts, including estimated delivery dates

2. Bulk Purchase Terms: Special terms and conditions applying to bulk or wholesale purchases

3. Vehicle Information: Details of the vehicle for which parts are intended (make, model, year, VIN)

4. Extended Warranty Details: Terms and conditions of any extended warranty purchased

5. Installation Services: Details of any installation services agreed upon with the purchase

6. Core Charge Information: Details of any refundable core charges for returnable parts

What schedules should be included in a Auto Parts Receipt?

1. Product Specifications: Detailed technical specifications of the auto parts (for complex or multiple parts)

2. Warranty Certificate: Separate warranty documentation for parts with manufacturer warranties

3. Quality Certification: Certificates of authenticity or quality for branded or specialized parts

4. Maintenance Guidelines: Instructions for proper care and maintenance of the purchased parts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses















Relevant Industries

Automotive

Retail

Manufacturing

Transportation

Fleet Management

Automotive Repair and Maintenance

Wholesale Distribution

Automotive Parts Manufacturing

Vehicle Maintenance

Relevant Teams

Sales

Parts and Service

Accounting

Finance

Operations

Customer Service

Inventory Management

Procurement

Compliance

Administration

Warranty Processing

Relevant Roles

Parts Department Manager

Automotive Sales Representative

Service Advisor

Inventory Controller

Accounting Clerk

Parts Counter Person

Procurement Specialist

Auto Shop Owner

Fleet Manager

Warranty Administrator

Sales Manager

Finance Officer

Compliance Officer

Parts Specialist

Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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