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The Affidavit of Loss Letter is a crucial legal document in the Philippine jurisdiction that serves as a formal declaration when important documents, items, or instruments are lost or misplaced. This document type is required by various institutions, including banks, government agencies, and private companies, as part of their procedure for replacing lost documents or items. The affidavit must be notarized and typically includes the affiant's personal information, detailed description of the lost item, circumstances of the loss, and formal declarations required by law. It is commonly used for lost stock certificates, insurance policies, contracts, official receipts, checks, identification cards, and other valuable documents. The Affidavit of Loss Letter must comply with Philippine notarial laws and may be presented as evidence in legal proceedings if necessary.

1. Title and Jurisdiction: States that it is an Affidavit of Loss and the jurisdiction where it is being executed

2. Affiant Information: Full name, age, citizenship, civil status, and complete address of the person executing the affidavit

3. Description of Lost Item: Detailed description of the lost document/item including serial numbers, identification numbers, or other distinguishing features

4. Circumstances of Loss: Detailed explanation of how, when, and where the item was lost or discovered missing

5. Diligent Search: Statement describing efforts made to locate the lost item

6. Purpose: Reason for executing the affidavit and intended use

7. Certification of Loss: Formal declaration that the item is indeed lost and has not been found

8. Non-Criminal Declaration: Statement that the loss was not due to any criminal act and no crime has been committed

9. Undertaking: Promise to surrender the affidavit if the original is found and to not use both documents simultaneously

10. Jurat: Notarial section where the affiant swears to the truthfulness of the statements