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Project Management Contract for New Zealand

Project Management Contract Template for New Zealand

A comprehensive legal agreement governed by New Zealand law that establishes the terms and conditions for project management services. The contract defines the relationship between a project manager or project management company and their client, outlining specific responsibilities, deliverables, payment terms, and performance expectations. It incorporates key provisions from New Zealand's Contract and Commercial Law Act 2017 and relevant industry regulations, while addressing risk allocation, dispute resolution, and professional service delivery standards specific to the New Zealand market.

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Project Management Contract

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What is a Project Management Contract?

The Project Management Contract serves as a foundational document for engaging professional project management services in New Zealand. This agreement is essential when organizations or individuals require structured project delivery expertise, whether for construction, IT implementation, infrastructure development, or other complex initiatives. The contract complies with New Zealand's legal framework, including the Contract and Commercial Law Act 2017 and industry-specific regulations. It is designed to clearly articulate the project manager's scope of services, responsibilities, and authority levels, while protecting both parties' interests through well-defined risk allocation, insurance requirements, and dispute resolution mechanisms. The document is particularly relevant for projects requiring professional oversight, coordination of multiple stakeholders, and systematic delivery approaches.

What sections should be included in a Project Management Contract?

1. Parties: Identifies and provides full details of the contracting parties - the Project Manager/Project Management Company and the Client

2. Background: Outlines the context of the agreement, including the project overview and the parties' intentions

3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes rules for interpretation

4. Appointment and Scope of Services: Details the formal appointment of the Project Manager and outlines the agreed scope of services

5. Project Manager's Obligations: Specifies the core responsibilities, duties, and standard of care required from the Project Manager

6. Client's Obligations: Outlines the Client's responsibilities, including provision of information, approvals, and access

7. Fees and Payment: Details the fee structure, payment terms, and expenses

8. Project Timeline: Establishes key dates, milestones, and the project schedule

9. Reporting and Communication: Specifies reporting requirements, meeting schedules, and communication protocols

10. Variations: Procedures for managing changes to scope, timeline, or budget

11. Insurance and Liability: Outlines insurance requirements and liability limitations

12. Intellectual Property: Addresses ownership and usage rights of project-related intellectual property

13. Confidentiality: Defines confidentiality obligations and handling of sensitive information

14. Termination: Specifies circumstances and procedures for contract termination

15. Dispute Resolution: Establishes procedures for resolving disputes

16. General Provisions: Includes standard contractual provisions such as notices, assignment, and governing law

What sections are optional to include in a Project Management Contract?

1. Health and Safety Management: Detailed health and safety obligations when the project involves construction or high-risk activities

2. Environmental Management: Environmental responsibilities and compliance requirements for projects with environmental impacts

3. Subcontracting: Rules and procedures for engaging subcontractors when the Project Manager needs to delegate work

4. Quality Assurance: Specific quality management requirements for complex projects

5. Force Majeure: Provisions for handling unforeseen circumstances, particularly relevant for long-term or high-risk projects

6. Performance Guarantees: Performance bonds or guarantees for high-value projects

7. Cultural Heritage Considerations: Special provisions for projects involving Māori cultural heritage or significant sites

What schedules should be included in a Project Management Contract?

1. Schedule 1: Scope of Services: Detailed breakdown of all project management services to be provided

2. Schedule 2: Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule 3: Project Timeline: Detailed project program including milestones and deadlines

4. Schedule 4: Key Personnel: Details of key project team members and their roles

5. Schedule 5: Client's Requirements: Detailed specification of the Client's project requirements

6. Schedule 6: Communication Protocol: Detailed procedures for project communications and reporting

7. Appendix A: Project Management Plan: Comprehensive plan outlining project execution methodology

8. Appendix B: Risk Register: Initial risk assessment and management strategy

9. Appendix C: Quality Management Plan: Detailed quality assurance and control procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions









































Clauses






































Relevant Industries

Construction

Information Technology

Infrastructure

Real Estate Development

Healthcare

Education

Government and Public Sector

Manufacturing

Telecommunications

Energy and Utilities

Professional Services

Mining and Resources

Research and Development

Urban Development

Transportation

Relevant Teams

Legal

Operations

Commercial

Project Management Office

Procurement

Risk and Compliance

Business Development

Executive Leadership

Finance

Contract Administration

Quality Assurance

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Commercial Manager

Operations Director

Program Manager

Project Director

Chief Operating Officer

Procurement Manager

Risk Manager

Client Representative

Business Development Manager

Executive Director

General Manager

Head of Projects

Construction Manager

Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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