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The Letter of Intent for a Vacant Position is a crucial document in New Zealand's employment landscape, typically used after successful initial interviews but before the formal employment agreement. It serves multiple purposes: documenting the employer's serious intention to hire, outlining preliminary terms and conditions, and setting expectations for the formal employment relationship. This document is particularly valuable when dealing with senior positions, roles requiring extensive pre-employment checks, or situations involving relocation or complex negotiations. While not legally binding in terms of employment, it falls under New Zealand's legal framework, including the Employment Relations Act 2000 and the principle of good faith negotiations. The letter helps maintain professional communication and transparency while protecting both parties' interests during the pre-employment phase.

1. Letter Header and Date: Company letterhead, date, and recipient's contact details

2. Greeting and Introduction: Professional salutation and opening paragraph expressing interest in offering the position

3. Position Details: Specific role title, department, and reporting relationships

4. Key Terms Summary: Brief overview of primary employment terms including proposed start date, position type (full-time/part-time), and general salary range

5. Next Steps: Timeline and process for moving forward, including formal employment agreement

6. Expiry Date: Validity period of the letter of intent

7. Confidentiality Statement: Statement regarding the confidential nature of the communication

8. Closing and Signatures: Professional closing, signature blocks for both parties