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Hourly Invoice for New Zealand

Hourly Invoice Template for New Zealand

A standardized hourly invoice template compliant with New Zealand commercial and tax regulations, designed for billing professional services on a time-basis. The document incorporates all necessary elements required by New Zealand's Goods and Services Tax Act 1985 and Tax Administration Act 1994, including GST requirements, mandatory invoice elements, and appropriate payment terms. It provides a clear structure for detailing hours worked, rates charged, and service descriptions, suitable for both GST-registered and non-registered entities operating within New Zealand's jurisdiction.

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What is a Hourly Invoice?

The Hourly Invoice document serves as a standardized billing instrument for professional services provided on a time basis within New Zealand's jurisdiction. It is specifically designed to comply with New Zealand's tax and commercial regulations, including the Goods and Services Tax Act 1985 and the Tax Administration Act 1994. This document type is essential for businesses and professionals who charge for their services on an hourly basis, providing a clear breakdown of time spent, rates applied, and services rendered. The invoice template includes all mandatory elements required by New Zealand law, such as GST calculations (where applicable), unique invoice numbering, and complete business identification details. It's particularly useful for contractors, consultants, and service providers who need to maintain accurate records of their time-based billing while ensuring compliance with local tax and business regulations.

What sections should be included in a Hourly Invoice?

1. Invoice Header: Contains invoice number, date, and 'Tax Invoice' designation if GST registered

2. Supplier Details: Business name, address, GST number (if registered), contact information, and bank account details

3. Client Details: Client's business name, billing address, and any reference numbers they require

4. Service Description: Detailed breakdown of services provided, including dates and hours worked

5. Rate and Calculations: Hourly rate and multiplication of hours worked, shown clearly for each service line

6. Subtotal and GST: Clear breakdown of subtotal, GST (if applicable), and total amount due

7. Payment Terms: Due date and accepted payment methods

8. Footer: Any additional notes, terms, and conditions for payment

What sections are optional to include in a Hourly Invoice?

1. Purchase Order Reference: Include when client requires their PO number to be referenced

2. Project Details: When work relates to a specific project, include project name and code

3. Discount Section: When early payment or other discounts apply

4. Time Sheet Details: Detailed breakdown of daily hours when required by client

5. Payment Instructions: Specific payment instructions or international payment details when dealing with overseas clients

What schedules should be included in a Hourly Invoice?

1. Time Sheet Schedule: Detailed timesheet showing daily hours, tasks, and activities

2. Expense Schedule: Itemized list of reimbursable expenses with receipts

3. Rate Card: Schedule showing different rates for different types of work or different staff levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses















Relevant Industries

Professional Services

IT and Technology

Legal Services

Consulting

Engineering

Architecture

Creative Industries

Education and Training

Construction

Healthcare

Business Advisory

Accounting and Finance

Marketing and Advertising

Project Management

Research and Development

Relevant Teams

Finance

Accounting

Administration

Operations

Billing

Accounts Receivable

Accounts Payable

Procurement

Legal

Compliance

Relevant Roles

Freelance Consultant

Independent Contractor

Business Owner

Accountant

Bookkeeper

Financial Controller

Office Manager

Project Manager

Legal Consultant

IT Consultant

Business Analyst

Creative Professional

Engineering Consultant

Healthcare Professional

Educational Consultant

Administrative Assistant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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