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Dismissal Letter For Poor Performance for New Zealand

Dismissal Letter For Poor Performance Template for New Zealand

A formal employment termination document used in New Zealand to end employment based on documented poor performance. This letter serves as the final step in a performance management process, documenting the decision to terminate employment while ensuring compliance with New Zealand employment law, particularly the Employment Relations Act 2000. The document includes details of the performance issues, references to previous warnings, notice period, final entitlements, and other relevant termination details, while maintaining procedural fairness and good faith obligations required under New Zealand employment legislation.

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Dismissal Letter For Poor Performance

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What is a Dismissal Letter For Poor Performance?

A Dismissal Letter For Poor Performance is a crucial document in New Zealand employment relations that formally terminates an employment relationship due to unsatisfactory performance. It should only be used after a proper performance management process has been followed, including documented performance issues, formal warnings, and reasonable opportunities for improvement. The letter must comply with New Zealand employment law, particularly the Employment Relations Act 2000, and demonstrate that both substantive reasons and procedural fairness requirements have been met. This document typically follows a series of documented performance discussions, written warnings, and performance improvement plans, and should clearly outline the reasons for termination, notice period, final entitlements, and any post-employment obligations.

What sections should be included in a Dismissal Letter For Poor Performance?

1. Date and Address Block: Formal letter heading including employee's full name and address

2. Subject Line: Clear indication that this is a termination of employment letter

3. Performance History Summary: Brief outline of performance issues and improvement processes undertaken

4. Previous Warnings Reference: Specific mention of formal warnings given and dates

5. Termination Decision: Clear statement of the decision to terminate employment

6. Notice Period: Specification of notice period and last working day

7. Final Pay Information: Details of final salary, holiday pay, and other entitlements

8. Company Property Return: List of company items to be returned

9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

10. Closing and Signature: Formal closing, including contact details for any queries

What sections are optional to include in a Dismissal Letter For Poor Performance?

1. Garden Leave Provisions: Include when employee will be placed on garden leave during notice period

2. Additional Benefits: Include when offering any additional payments or benefits beyond statutory requirements

3. Reference Provision: Include when specifying what kind of reference will be provided

4. Outplacement Support: Include when offering career transition or outplacement services

5. Non-Disparagement Clause: Include when there are concerns about potential reputational damage

6. Settlement Agreement Reference: Include when offering a settlement agreement alongside the dismissal

What schedules should be included in a Dismissal Letter For Poor Performance?

1. Performance Improvement Plan History: Chronological list of performance improvement initiatives and outcomes

2. Meeting Minutes: Summary of key performance review meetings and warnings

3. Final Payment Calculation: Detailed breakdown of final payment including all entitlements

4. Company Property Checklist: Itemized list of company property to be returned

5. Handover Document Template: Template for documenting current work status and handover information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions















Clauses




















Relevant Industries

Financial Services

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Healthcare

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Construction

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Public Sector

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Mining and Resources

Agriculture

Non-Profit

Relevant Teams

Human Resources

People & Culture

Legal

Employee Relations

Operations

Senior Management

Administration

Compliance

Relevant Roles

HR Manager

HR Director

People & Culture Manager

Employee Relations Manager

Department Manager

Line Manager

Operations Manager

General Manager

Business Unit Head

Chief Human Resources Officer

Regional Manager

Branch Manager

Managing Director

CEO

Legal Counsel

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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