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Termination Of Tenancy Form Template for Netherlands

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Key Requirements PROMPT example:

Termination Of Tenancy Form

"I need a standard Termination of Tenancy Form for my Amsterdam apartment rental ending March 31, 2025, with a final inspection scheduled for March 15, 2025; this is an amicable termination with all rent paid up to date."

Document background
The Termination Of Tenancy Form is a crucial document used in the Dutch rental market to formally end tenancy agreements in compliance with the Dutch Civil Code (Burgerlijk Wetboek). This document becomes necessary when either a landlord or tenant wishes to terminate a rental agreement, whether at the end of a fixed term or during a periodic tenancy. It captures essential information including party details, property information, termination dates, and arrangements for final inspections and deposit returns. The form ensures compliance with Dutch housing regulations, particularly regarding notice periods and tenant protections. It serves as official documentation of the agreed termination terms and helps prevent future disputes by clearly outlining the responsibilities and obligations of all parties during the termination process.
Suggested Sections

1. Tenant Details: Full legal name(s), contact information, and current address of all registered tenants

2. Landlord Details: Full legal name(s), contact information, and address of the landlord or property management company

3. Property Information: Complete address and description of the rental property, including any parking spaces or storage units

4. Tenancy Details: Original start date of tenancy, type of tenancy agreement, and current rent amount

5. Termination Declaration: Formal statement of intention to terminate the tenancy, including the intended end date

6. Notice Period Confirmation: Confirmation that the statutory notice period is being observed as per Dutch law

7. Property Inspection Arrangements: Details of final inspection date and procedures

8. Key Return: Arrangements for returning all keys and access devices

9. Utility Arrangements: Confirmation of utility account closures and final meter readings

10. Forwarding Address: New address details for the tenant for future correspondence

11. Deposit Return: Information about security deposit return process and timeline

12. Signatures: Space for dated signatures of all parties

Optional Sections

1. Early Termination Details: Required when the tenancy is being terminated before the end of a fixed term, including any agreed compensation

2. Outstanding Repairs: Used when there are pending repairs that need to be addressed before termination

3. Third-Party Guarantor Release: Required when there was a guarantor involved in the original tenancy agreement

4. Subletting Termination: Needed when there are registered subtenants who also need to vacate

5. Property Modifications: Required when the tenant made modifications that need to be addressed before moving out

6. Payment Plan: Used when there are outstanding rent payments that need to be settled

Suggested Schedules

1. Schedule 1: Property Condition Report: Detailed checklist documenting the current condition of the property and any damage

2. Schedule 2: Meter Reading Form: Form for recording final utility meter readings

3. Schedule 3: Inventory Checklist: List of furniture and appliances if property was furnished, noting their condition

4. Appendix A: Photo Documentation: Recent photographs of the property's condition

5. Appendix B: Outstanding Maintenance List: List of any maintenance issues identified during pre-termination inspection

6. Appendix C: Deposit Deduction Calculator: Itemized list of any proposed deductions from the security deposit

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





























Clauses

























Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Social Housing

Student Housing

Legal Services

Property Investment

Relevant Teams

Legal

Property Management

Residential Lettings

Housing Administration

Tenant Relations

Compliance

Real Estate Operations

Facilities Administration

Document Administration

Asset Management

Relevant Roles

Property Manager

Letting Agent

Housing Officer

Lease Administrator

Real Estate Manager

Tenant Relations Coordinator

Legal Compliance Officer

Housing Association Manager

Facilities Manager

Property Administrator

Real Estate Lawyer

Housing Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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