The Internship Termination Letter is a crucial document used in the Netherlands to formally conclude an internship arrangement between a company and an intern. It should be used when an internship is coming to an end, whether through successful completion, mutual agreement, or other circumstances. The document must comply with Dutch employment law, educational regulations, and any specific requirements from the involved educational institution. It typically includes essential information such as identification of parties, internship details, termination date, reason for termination, final arrangements, and completion requirements. This letter serves multiple purposes: it provides legal documentation of the internship's conclusion, helps ensure smooth offboarding, and can be used for educational verification. The document should be prepared in accordance with Dutch legal requirements and company policies, with consideration for both the intern's educational objectives and the company's organizational needs.
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1. Header Information: Company letterhead, date, and recipient's contact details including intern's name and address
2. Subject Line: Clear indication that this is an internship termination letter
3. Opening Statement: Reference to the internship agreement, including start date and position
4. Termination Declaration: Clear statement of the termination and the effective end date
5. Reason for Termination: Brief explanation of why the internship is ending (e.g., completion of program, mutual agreement)
6. Final Arrangements: Information about the last working day and any immediate actions required
7. Company Property: Instructions regarding the return of company property (badges, equipment, etc.)
8. Closing Statement: Professional conclusion and acknowledgment of the intern's contribution
9. Signature Block: Space for signatures of both company representative and intern
1. Outstanding Projects Handover: Include when there are ongoing projects that need to be documented or transferred
2. Final Compensation Details: Include if there are any outstanding payments, allowances, or reimbursements to be addressed
3. Reference Offer: Include if the company is willing to provide a reference letter or act as a reference
4. Non-Disclosure Reminder: Include if there were confidentiality agreements in place during the internship
5. Certificate of Completion: Include if the intern requires formal documentation of internship completion for their educational institution
6. Exit Interview: Include if an exit interview is to be scheduled or has been completed
1. Handover Checklist: List of items, tasks, and company property to be returned or completed before departure
2. Final Evaluation Form: If required by the educational institution or company policy
3. Outstanding Compensation Statement: If applicable, detailed breakdown of any final payments or allowances
4. Internship Completion Certificate: Official document confirming the completion of the internship program
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