The Failed Probationary Period Letter is a crucial document used in Dutch employment relationships when an employer determines that an employee has not successfully completed their probationary period. Under Dutch law, probationary periods are strictly regulated, with maximum durations of two months for permanent contracts and shorter periods for fixed-term contracts. This document must be issued in compliance with Articles 7:652 and 7:676 of the Dutch Civil Code, which govern probationary periods and their termination. The letter serves as official documentation of the termination decision, containing essential information about the last working day, final payments, and company property return. While immediate termination is legally permitted during the probationary period, the document should maintain professionalism and clarity while ensuring legal compliance.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is regarding probationary period termination
3. Employment Details: Reference to employment start date, position, and probationary period terms
4. Termination Decision: Clear statement of the decision to terminate employment during probation
5. Last Working Day: Specific mention of the final working day
6. Return of Company Property: List of company items to be returned
7. Final Payment Details: Information about final salary and any outstanding payments
8. Signature Block: Company representative's name, position, and signature space
1. Performance Feedback Summary: Brief, factual overview of key reasons for unsuccessful probation - used when specific feedback is appropriate and helpful for record-keeping
2. Reference Offer: Statement about providing future references - included when company policy allows for references
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - used when employee had access to sensitive information
4. Handover Instructions: Specific instructions for work handover - included when there are ongoing projects or responsibilities
5. Benefits Termination: Details about insurance, pension, or other benefits termination - included when applicable benefits exist
6. Exit Interview: Information about exit interview arrangements - used when company policy requires exit interviews
1. Company Property Checklist: Detailed list of company items to be returned with confirmation checkboxes
2. Final Payment Calculation: Breakdown of final salary, unused vacation days, and any other payments or deductions
3. Handover Document Template: Standard template for documenting current work status and important information for handover
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