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Facility Management Contract
"I need a Facility Management Contract for managing a large office complex in Amsterdam, with comprehensive services including cleaning, security, and maintenance, starting from March 2025, with specific emphasis on sustainability requirements and BREEAM certification compliance."
1. Parties: Identification of the service provider and client, including full legal names and registered addresses
2. Background: Context of the agreement and brief description of the facility and services required
3. Definitions: Detailed definitions of terms used throughout the contract
4. Scope of Services: Comprehensive outline of facility management services to be provided
5. Term and Renewal: Duration of the contract and conditions for renewal
6. Service Provider Obligations: Key responsibilities and commitments of the facility management company
7. Client Obligations: Responsibilities and commitments of the client
8. Service Levels and KPIs: Detailed performance standards and measurement criteria
9. Pricing and Payment Terms: Fee structure, payment schedule, and invoicing requirements
10. Staff and Resources: Requirements for personnel, equipment, and resources
11. Compliance and Regulations: Compliance with Dutch laws and regulations
12. Insurance and Liability: Insurance requirements and allocation of risks
13. Reporting and Communication: Regular reporting requirements and communication protocols
14. Termination: Conditions and procedures for contract termination
15. Dispute Resolution: Procedures for handling disputes under Dutch law
16. General Provisions: Standard legal clauses including governing law, notices, and amendments
1. Sustainability Requirements: Environmental and sustainability obligations, used when client has specific green building requirements
2. Energy Management: Specific provisions for energy management services, included when energy management is a key component
3. Security Services: Detailed security service requirements, included when security is part of the scope
4. Catering Services: Requirements for food service operations, included when catering is part of the scope
5. Business Continuity: Provisions for ensuring service continuity during emergencies, included for critical facilities
6. Technology and Systems: Requirements for facility management software and systems, included when specific technology solutions are required
7. Transition Services: Provisions for handover from previous service provider, included when replacing existing provider
8. Asset Management: Specific provisions for managing client's assets, included when asset management is part of scope
1. Schedule 1 - Service Specifications: Detailed specifications for each service area
2. Schedule 2 - Pricing Schedule: Detailed breakdown of fees, rates, and pricing mechanisms
3. Schedule 3 - Service Level Agreement: Detailed KPIs, measurement methods, and penalties/rewards
4. Schedule 4 - Staff Organization: Organization chart, key personnel, and staffing requirements
5. Schedule 5 - Properties and Facilities: List and details of all properties covered under the contract
6. Schedule 6 - Equipment Inventory: List of equipment and assets under management
7. Schedule 7 - Reporting Templates: Standard formats for required reports and documentation
8. Schedule 8 - Emergency Procedures: Procedures for handling various types of emergencies
9. Appendix A - Insurance Requirements: Detailed insurance coverage requirements
10. Appendix B - Health and Safety Requirements: Specific health and safety procedures and compliance requirements
Authors
Commercial Real Estate
Healthcare
Education
Government and Public Sector
Manufacturing
Retail
Financial Services
Technology
Hospitality
Industrial
Logistics and Warehousing
Research and Development
Facilities
Operations
Legal
Procurement
Finance
Risk Management
Real Estate
Property Management
Health and Safety
Sustainability
Commercial
Contract Management
Facility Manager
Operations Director
Property Manager
Chief Operating Officer
Procurement Manager
Contract Manager
Building Services Manager
Real Estate Manager
Maintenance Manager
Health and Safety Manager
Sustainability Manager
General Counsel
Legal Counsel
Chief Financial Officer
Risk Manager
Commercial Director
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