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End Of Employment Contract Notification Letter Template for Netherlands

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Key Requirements PROMPT example:

End Of Employment Contract Notification Letter

"I need an End of Employment Contract Notification Letter for a software developer whose fixed-term contract will expire on March 15, 2025, including standard confidentiality clauses and project handover requirements for our Amsterdam office."

Document background
The End of Employment Contract Notification Letter is a crucial document used in the Netherlands when formally terminating an employment relationship. It serves as the official written communication of employment termination, required under Dutch employment law to ensure legal compliance and clarity for all parties involved. This document is typically used when employment is being terminated through mutual agreement, non-renewal of a fixed-term contract, or unilateral termination where permitted by law. The letter must comply with Dutch Civil Code requirements and the Work and Security Act (WWZ), including proper notice periods, transition payment details, and specific termination grounds where applicable. It forms part of the employee's permanent record and may be required for future reference in legal or administrative proceedings.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, and reference number

2. Employee Details: Full name, address, and employee ID of the recipient

3. Subject Line: Clear indication that this is an employment termination notice

4. Termination Statement: Clear and unambiguous statement of employment termination

5. Key Dates: Last working day, notice period details, and termination effective date

6. Final Payment Information: Information about final salary, vacation days payout, and transition payment if applicable

7. Company Property: List of company property to be returned and deadline

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Next Steps: Clear outline of what the employee needs to do next

10. Closing and Signatures: Formal closing, space for signature of authorized company representative

Optional Sections

1. Garden Leave: Details of garden leave arrangement if applicable

2. Reference Provision: Information about providing employment references

3. Non-Compete Reminder: Reminder of post-employment restrictions if applicable

4. Handover Requirements: Detailed instructions for knowledge transfer and project handover if needed

5. Settlement Agreement Reference: Reference to separate settlement agreement if one is being offered

6. Benefits Continuation: Information about any benefits that continue post-employment

7. Exit Interview: Details about exit interview arrangements if company policy requires one

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation days, and transition payment

2. Company Property Checklist: Itemized list of company property to be returned

3. Handover Document Template: Template for documenting ongoing projects and responsibilities

4. Benefits Summary: Summary of benefit entitlements and end dates

5. Exit Procedure Checklist: Checklist of all required actions for completing the termination process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media

Non-Profit

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Administration

Corporate Governance

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

HR Administrator

Company Secretary

Managing Director

Department Manager

Line Manager

Operations Director

Chief Human Resources Officer

Employment Lawyer

HR Operations Manager

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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