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The Disciplinary Notice To Employee is a crucial document in Dutch employment relationships, used when formal action is required to address employee misconduct or performance issues. It serves as both a legal record and a management tool, documenting specific incidents or patterns of behavior that violate company policies or employment terms. This document must be drafted in accordance with Dutch employment law, particularly the provisions of the Dutch Civil Code (Burgerlijk Wetboek) and any applicable Collective Labor Agreements. It typically follows verbal warnings or informal discussions and precedes more severe disciplinary actions. The notice should include specific details about the incident(s), reference to relevant policies, required improvements, timeline for compliance, and potential consequences of non-compliance. It's essential to maintain proportionality and fairness in the disciplinary process, as required by Dutch law, and to ensure the employee's right to respond is respected.

1. Company Header: Official company letterhead with full legal entity name and contact details

2. Date and Reference: Current date and any relevant reference numbers for internal tracking

3. Employee Details: Full name, position, department, and employee ID of the recipient

4. Subject Line: Clear indication that this is a disciplinary notice (e.g., 'Official Written Warning' or 'Disciplinary Notice')

5. Incident Description: Detailed description of the specific misconduct or performance issue, including dates and specific examples

6. Policy Violation: Reference to specific company policies, procedures, or regulations that have been violated

7. Previous Warnings: Reference to any previous verbal or written warnings related to the same or similar issues

8. Required Improvements: Clear description of the expected behavior or performance improvements required

9. Timeline for Improvement: Specific timeframe within which improvements must be demonstrated

10. Consequences: Clear statement of potential consequences if behavior/performance does not improve

11. Support Offered: Description of any support, training, or resources being offered to help the employee improve