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Work Permit Certificate Template for Malaysia

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Key Requirements PROMPT example:

Work Permit Certificate

"I need a Work Permit Certificate for a senior software engineer from India who will be working at our technology center in Kuala Lumpur starting March 2025, with specialist skills in artificial intelligence and machine learning."

Document background
The Work Permit Certificate is a mandatory document required under Malaysian law for any foreign national seeking employment in Malaysia. It serves as the primary evidence of legal authorization to work in the country and is issued pursuant to the Immigration Act 1959/63 and the Employment (Restriction) Act 1968. The certificate is obtained through application by the employer and requires various prerequisites including medical examinations, security bonds, and verification of qualifications. Work Permit Certificates are typically valid for a specific duration (usually 1-2 years) and are position and employer-specific, meaning new certificates must be obtained for any change in employment. The document forms part of Malaysia's regulated foreign worker management system, which aims to ensure proper documentation and legal employment of foreign workers while protecting both employer and employee interests.
Suggested Sections

1. Certificate Header: Official letterhead of Immigration Department of Malaysia and certificate title

2. Reference Number: Unique identification number for the work permit certificate

3. Employee Information: Complete details of the foreign worker including full name, passport number, nationality, and date of birth

4. Employer Information: Full details of the employing company including company name, registration number, and address

5. Permit Details: Specific details about the work permit including validity period, job position, and sector of employment

6. Terms and Conditions: Mandatory conditions and restrictions of the work permit

7. Official Authorization: Signature of authorized immigration officer, official stamp, and date of issuance

Optional Sections

1. Dependent Information: Details of approved dependents if the permit includes family members

2. Special Endorsements: Any special conditions or permissions granted beyond standard permit terms

3. Security Bond Reference: Details of security bond if required for specific nationalities

4. Previous Permit History: Reference to previous permits if this is a renewal

5. Geographical Restrictions: Specific location restrictions if the permit is limited to certain regions

Suggested Schedules

1. Appendix A - Employment Terms: Detailed terms of employment including working hours, location, and job scope

2. Appendix B - Required Documents: List of supporting documents submitted and verified for permit issuance

3. Appendix C - Medical Certification: Reference to medical examination results and certification

4. Appendix D - Skills Certification: Details of relevant professional qualifications and certifications if required for the position

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Manufacturing

Construction

Agriculture

Plantation

Services

Technology

Healthcare

Education

Hospitality

Mining and Quarrying

Professional Services

Food and Beverage

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Global Mobility

Talent Acquisition

Employee Relations

Risk Management

International Operations

Relevant Roles

Human Resources Manager

Immigration Specialist

Compliance Officer

Legal Counsel

Recruitment Manager

Foreign Worker Coordinator

HR Administrator

Operations Manager

Project Manager

Administrative Officer

Global Mobility Specialist

Talent Acquisition Manager

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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