The Third Party Confirmation Letter is a crucial document in Malaysian business and legal practice, commonly used when independent verification of facts, relationships, or circumstances is required by a third party. This document type is particularly relevant in situations involving financial transactions, audits, due diligence processes, or regulatory compliance requirements. The letter must be drafted in compliance with Malaysian law, particularly the Contracts Act 1950 and Evidence Act 1950, and should clearly state the confirming party's authority to make such confirmations. Third Party Confirmation Letters are frequently used in banking transactions, property dealings, corporate transactions, and various business arrangements where formal verification from an independent party is necessary for legal or commercial purposes.
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1. Letter Header: Company letterhead, date, reference number, and recipient's address
2. Subject Line: Clear indication of the letter's purpose and any relevant reference numbers
3. Salutation: Formal greeting to the recipient
4. Introduction: Brief context and purpose of the confirmation letter
5. Confirmation Statement: Clear and unambiguous statement of what is being confirmed
6. Details of Confirmation: Specific facts, amounts, dates, or other relevant details being confirmed
7. Authority Statement: Statement of the writer's authority to provide the confirmation
8. Closing: Formal closing statement with signature block and company details
1. Additional Representations: Any additional facts or circumstances that need to be represented, used when the confirmation extends beyond basic facts
2. Disclaimer: Any limitations or qualifications to the confirmation, used when necessary to limit liability
3. Confidentiality Statement: Statement regarding the confidential nature of the information, used when sensitive information is included
4. Copy Recipients: List of other parties receiving copies of the confirmation, used when multiple stakeholders are involved
1. Details Schedule: Detailed breakdown of specific items, transactions, or information being confirmed when too extensive for the main letter
2. Supporting Documents: Copies of relevant documents referenced in the confirmation
3. Authorization Evidence: Copies of corporate authorizations or powers of attorney if required to evidence authority
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Construction
Manufacturing
Professional Services
Insurance
International Trade
Retail
Telecommunications
Healthcare
Relevant Teams
Legal
Finance
Compliance
Corporate Secretariat
Treasury
Risk Management
Audit
Corporate Affairs
Operations
Commercial
Relevant Roles
Legal Counsel
Company Secretary
Chief Financial Officer
Compliance Officer
Audit Manager
Treasury Manager
Corporate Affairs Director
Risk Manager
Finance Director
Managing Director
Commercial Director
Operations Manager
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