The Termination Of Internship Contract Letter is a crucial document used in Malaysian business practice to formally end an internship arrangement, whether at its natural conclusion or prematurely. This document must comply with Malaysian employment law, particularly the Employment Act 1955 and related regulations governing internships and training programs. It serves multiple purposes: documenting the official end date of the internship, stating the reasons for termination, outlining any final obligations or arrangements, and protecting both parties' interests. The letter is essential for maintaining clear records and ensuring proper closure of the internship relationship, whether the termination is due to completion, performance issues, or other circumstances. It should be drafted with consideration of any academic requirements if the internship is part of an educational program.
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1. Letter Header: Company letterhead, date, and recipient's details including intern's name and address
2. Subject Line: Clear indication that this is a termination of internship contract
3. Opening Statement: Reference to the original internship agreement and confirmation of termination
4. Termination Details: Specific date of termination and notice period details
5. Reason for Termination: Brief, professional explanation of why the internship is being terminated
6. Final Arrangements: Information about final payments, if any, and last working day
7. Acknowledgment Request: Request for acknowledgment of receipt and acceptance of termination terms
8. Closing: Professional closing statement, signature block with company representative's details
1. Company Property Return: List of company property to be returned, used when intern has been issued company assets
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, included if intern had access to sensitive information
3. Certificate of Internship: Details about providing internship completion certificate, included if applicable
4. Reference Provision: Information about future reference letters, included if company is willing to provide references
5. Exit Interview: Details about exit interview arrangements, included if company policy requires one
6. Benefits Termination: Information about termination of any benefits, if any were provided during internship
1. Original Internship Agreement: Copy of the original internship contract for reference
2. Property Checklist: Checklist of company property to be returned, if applicable
3. Final Evaluation Form: Intern's final performance evaluation, if required for academic credits
4. Clearance Form: Department clearance form ensuring all handovers are completed
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