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The Reference Confirmation Letter is a crucial document in the Malaysian employment landscape, used to verify an individual's employment history and professional experience. This document type is commonly requested during job applications, visa processes, financial service applications, or other situations requiring formal employment verification. The Reference Confirmation Letter must comply with Malaysian legislation, particularly the Employment Act 1955 and Personal Data Protection Act 2010, ensuring accurate information sharing while protecting both employer and employee interests. It typically includes verified employment dates, positions held, and basic job responsibilities, structured to provide factual information while minimizing legal risks. The document serves as an official record from an employer, maintaining professional standards while adhering to Malaysian legal requirements regarding employment documentation and data privacy.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Details: Full name and address of the requesting party or 'To Whom It May Concern'

3. Subject Line: Clear indication that this is a reference confirmation letter

4. Opening Statement: Confirmation of purpose and subject employee's identity

5. Employment Details: Dates of employment, position(s) held, and nature of employment

6. Basic Role Description: Brief outline of primary responsibilities

7. Verification Statement: Confirmation that the information provided is accurate to the best of knowledge

8. Closing: Contact information for further queries and signature block