The Reference Confirmation Letter is a crucial document in the Irish employment landscape, used when current or former employees require formal verification of their employment history for various purposes, such as new job applications, visa requirements, or financial applications. This document type must comply with Irish employment law, the Data Protection Act 2018, and the Defamation Act 2009, ensuring that any information provided is accurate, fair, and legally compliant. The Reference Confirmation Letter typically includes verified employment dates, job titles, and basic role information, with optional additional details depending on company policy and the specific request. It serves as a standardized way to provide employment verification while protecting both the employer providing the reference and the employee's interests.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a reference letter for [Employee Name]
3. Opening Statement: Confirmation of the purpose of the letter and the capacity in which the writer knows the employee
4. Employment Verification: Confirmation of employment dates, job title(s), and nature of employment (permanent/temporary/contract)
5. Basic Role Description: Brief outline of main responsibilities and role scope
6. Closing Statement: Standard closing confirming willingness to provide further information if needed
7. Signature Block: Writer's name, position, contact information, and company details
1. Performance Assessment: Include when specifically requested and permitted by company policy - details about employee's performance, skills, and achievements
2. Reason for Leaving: Include if appropriate and when the departure was on good terms
3. Attendance Record: Include if specifically requested and if company policy permits sharing this information
4. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows this information to be shared
5. Compliance Disclaimer: Include when sharing detailed performance information - statement about the factual basis of information provided and limitations of the reference
1. Employment History Detail: If the employee held multiple positions, detailed breakdown of roles and dates
2. Performance Metrics: If applicable and requested, specific performance indicators or achievements in numerical format
3. Training Certifications: If relevant, list of completed training programs or certifications obtained during employment
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