The Notice of Termination of Employment to Employer is a crucial document in Malaysian employment relations that serves as the formal mechanism for employees to initiate the termination of their employment contract. This document must be prepared in accordance with Malaysian employment legislation, particularly the Employment Act 1955 and the Employment (Termination and Lay-Off Benefits) Regulations 1980. It should be used when an employee has decided to end their employment relationship and needs to provide formal notice to their employer. The notice period required varies based on the length of service or as specified in the employment contract, and the document should clearly state the intended last working day, helping to ensure a smooth transition and proper closure of the employment relationship.
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1. Employee and Employer Details: Full names, addresses, and relevant employee identification information
2. Date: Current date when the notice is being submitted
3. Subject Line: Clear indication that this is a notice of resignation/termination of employment
4. Notice Period Statement: Explicit statement of the notice period being served as per employment contract or Employment Act requirements
5. Last Working Day: Clear specification of the intended final day of employment
6. Gratitude and Professional Closure: Brief statement thanking the employer for opportunities provided
7. Signature Block: Employee's full name, signature, and date of signing
1. Reason for Resignation: Brief explanation of departure reason - included when maintaining positive relationships or when required by company policy
2. Handover Arrangements: Outline of transition plans and willingness to assist in handover - included when employee has significant responsibilities to transfer
3. Request for Reference: Formal request for a letter of reference - included when seeking future employment references
4. Exit Interview Request: Request for an exit interview if company policy requires but hasn't been scheduled
5. Benefits and Entitlements: Reference to outstanding benefits, leave, or entitlements - included when there are specific items to be addressed
1. Current Projects Status Report: Summary of ongoing projects and their status - attached when handling significant responsibilities
2. Handover Document List: List of documents, passwords, and access credentials to be transferred - attached for roles involving sensitive information
3. Outstanding Leave Record: Statement of any unused annual leave or other leave entitlements - attached when leave balance needs to be addressed
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