The Goodbye Letter End Of Contract is a crucial document in Malaysian employment practice that formally marks the conclusion of an employment contract. It is typically used when a fixed-term contract reaches its natural end, or when both parties have agreed to conclude an employment relationship. The document must comply with Malaysian employment law, particularly the Employment Act 1955 and related regulations. This letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses company property return, and maintains professional relationships. It should be issued with sufficient notice and include all necessary financial settlements, benefit arrangements, and clearance procedures. The document is essential for both legal compliance and maintaining proper documentation of the employment relationship's conclusion.
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1. Date and Address Block: Current date and complete contact details of both parties
2. Reference Line: Contract reference number and employment details
3. Acknowledgment of Contract End: Clear statement of contract termination date and reference to original contract terms
4. Expression of Gratitude: Recognition of the employee's contribution and service
5. Final Arrangements: Details of last working day and handover procedures
6. Financial Settlement: Confirmation of final payment, including salary, benefits, and any outstanding amounts
7. Company Property: List of items to be returned and process for return
8. Closing Remarks: Professional well-wishes and future contact protocol
9. Signature Block: Space for authorized signatory and company details
1. Certificate of Service: Optional confirmation of employment period and role - useful for senior positions or long-term employees
2. Reference Offer: Optional offer to provide future employment references - include if employee's service was satisfactory
3. Non-Compete Reminder: Include only if the original contract contained non-compete or confidentiality clauses
4. Exit Interview: Include if company policy requires an exit interview process
5. Benefits Continuation: Include if there are any post-employment benefits or insurance coverage extensions
1. Final Payment Schedule: Detailed breakdown of final payment including salary, leave encashment, and other benefits
2. Company Property Checklist: Itemized list of company assets to be returned
3. Employee Clearance Form: Checklist for various department clearances
4. Benefits Summary: Summary of any post-employment benefits or continuing obligations
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