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Goodbye Letter End Of Contract for Malaysia

Goodbye Letter End Of Contract Template for Malaysia

A formal letter document used in Malaysia to officially conclude an employment contract relationship, adhering to Malaysian employment law requirements. This document serves to acknowledge the end of the employment contract, outline final arrangements, detail financial settlements, and address the return of company property. It includes essential elements such as final payment details, benefit arrangements, and clearance procedures, while maintaining compliance with Malaysian Employment Act 1955 and related employment legislation. The document ensures a professional and legally sound conclusion to the employment relationship while preserving goodwill between parties.

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What is a Goodbye Letter End Of Contract?

The Goodbye Letter End Of Contract is a crucial document in Malaysian employment practice that formally marks the conclusion of an employment contract. It is typically used when a fixed-term contract reaches its natural end, or when both parties have agreed to conclude an employment relationship. The document must comply with Malaysian employment law, particularly the Employment Act 1955 and related regulations. This letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses company property return, and maintains professional relationships. It should be issued with sufficient notice and include all necessary financial settlements, benefit arrangements, and clearance procedures. The document is essential for both legal compliance and maintaining proper documentation of the employment relationship's conclusion.

What sections should be included in a Goodbye Letter End Of Contract?

1. Date and Address Block: Current date and complete contact details of both parties

2. Reference Line: Contract reference number and employment details

3. Acknowledgment of Contract End: Clear statement of contract termination date and reference to original contract terms

4. Expression of Gratitude: Recognition of the employee's contribution and service

5. Final Arrangements: Details of last working day and handover procedures

6. Financial Settlement: Confirmation of final payment, including salary, benefits, and any outstanding amounts

7. Company Property: List of items to be returned and process for return

8. Closing Remarks: Professional well-wishes and future contact protocol

9. Signature Block: Space for authorized signatory and company details

What sections are optional to include in a Goodbye Letter End Of Contract?

1. Certificate of Service: Optional confirmation of employment period and role - useful for senior positions or long-term employees

2. Reference Offer: Optional offer to provide future employment references - include if employee's service was satisfactory

3. Non-Compete Reminder: Include only if the original contract contained non-compete or confidentiality clauses

4. Exit Interview: Include if company policy requires an exit interview process

5. Benefits Continuation: Include if there are any post-employment benefits or insurance coverage extensions

What schedules should be included in a Goodbye Letter End Of Contract?

1. Final Payment Schedule: Detailed breakdown of final payment including salary, leave encashment, and other benefits

2. Company Property Checklist: Itemized list of company assets to be returned

3. Employee Clearance Form: Checklist for various department clearances

4. Benefits Summary: Summary of any post-employment benefits or continuing obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions


















Clauses















Relevant Industries

Technology

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Human Resources

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Employee Relations

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Corporate Secretarial

Finance

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Relevant Roles

HR Manager

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Department Manager

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Industries






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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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