A Record of Employment Letter is a crucial document in Malta's employment documentation framework, governed by the Employment and Industrial Relations Act and related regulations. This document serves multiple purposes, including verification for financial institutions, immigration authorities, new employers, or government agencies. It typically contains employment dates, position details, and current employment status, while adhering to Maltese data protection laws and employment regulations. The letter must be issued by authorized company representatives and may be customized based on its intended use while maintaining compliance with Maltese legal requirements for employment documentation.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a Record of Employment
4. Employment Confirmation: Statement confirming employment relationship
5. Basic Employment Details: Job title, employment dates, type of employment (full-time/part-time)
6. Current Employment Status: Whether employment is ongoing or terminated
7. Signatory Block: Name, title, and signature of authorized company representative
1. Salary Information: Include when specifically requested or required for official purposes
2. Job Responsibilities: Brief description of main duties when relevant to the letter's purpose
3. Reason for Departure: If employment has ended, include when appropriate and agreed with employee
4. Performance Statement: Brief statement about performance if requested and policy allows
5. Work Location: Include if employee worked at multiple locations or for remote work confirmation
6. Working Hours: Include when relevant for part-time workers or variable schedules
1. Employment History Appendix: Detailed list of positions held and dates if employee had multiple roles
2. Salary History Schedule: If requested and approved, detailed breakdown of salary progression
3. Training Certificates: Copies of relevant certifications obtained during employment when relevant
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Retail
Tourism and Hospitality
Professional Services
Construction
Education
Transport and Logistics
Gaming Industry
Maritime
Pharmaceutical
Real Estate
Public Sector
Relevant Teams
Human Resources
Legal
Administration
Compliance
Executive Office
Corporate Secretariat
Personnel Administration
Relevant Roles
HR Manager
HR Director
Managing Director
Department Manager
CEO
CFO
Company Secretary
HR Administrator
Office Manager
Legal Counsel
Administrative Assistant
HR Coordinator
Compliance Officer
Personnel Manager
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