The Employee Emergency Contact Form is a crucial document required for all employers operating in Malta to maintain accurate emergency contact information for their workforce. This form serves as a vital tool for workplace safety and emergency preparedness, collecting essential details about whom to contact in case of employee emergencies. It is designed in compliance with Maltese data protection laws, including the Data Protection Act (Chapter 586) and GDPR requirements, ensuring proper handling of personal information. The form should be completed upon employment commencement and updated regularly to maintain accuracy. It typically includes employee identification details, primary and secondary emergency contact information, relevant medical information, and necessary consent declarations for data processing.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Employee Information: Basic identifying information about the employee including full name, employee ID, department, and work location
2. Primary Emergency Contact: Details of the main emergency contact including full name, relationship to employee, phone numbers (mobile/home/work), and address
3. Secondary Emergency Contact: Details of an alternate emergency contact with the same information fields as the primary contact
4. Medical Information Declaration: Essential medical information that emergency responders should know about (e.g., severe allergies, critical medical conditions)
5. Data Protection Notice: Statement explaining how the information will be used, stored, and protected in compliance with GDPR and Maltese data protection laws
6. Authorization: Employee signature section confirming the information is accurate and consenting to its use in emergencies
1. International Contact: Additional contact details for international employees who need a contact in their home country
2. Special Workplace Considerations: Additional emergency information specific to high-risk work environments or special job conditions
3. Language Preferences: Preferred language for emergency communications, particularly relevant in multilingual workplaces
4. Religious/Cultural Considerations: Special religious or cultural factors to consider in medical emergencies
5. Company Doctor/Medical Provider: Preferred company healthcare provider details where applicable
1. Data Processing Information: Detailed information about how personal data will be processed, stored, and protected by the company
2. Medical Information Form: Optional detailed medical information form for employees in high-risk positions or with specific medical conditions
3. Contact Information Update Procedure: Instructions and procedures for updating emergency contact information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Healthcare
Financial Services
Technology
Retail
Education
Transportation
Hospitality
Professional Services
Energy
Mining
Agricultural
Pharmaceutical
Public Sector
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Health and Safety
Risk Management
Operations
Administration
Employee Relations
Data Protection
Occupational Health
Relevant Roles
HR Manager
HR Coordinator
Safety Officer
Data Protection Officer
Compliance Manager
Office Manager
HR Administrator
Employee Relations Manager
Occupational Health and Safety Manager
HR Business Partner
Personnel Administrator
Workplace Safety Coordinator
HR Director
Risk Management Officer
Find the exact document you need
Police Verification Certificate For Job
An official Maltese police document verifying an individual's criminal record status for employment purposes, issued under Malta's legal framework.
find out more
Work Permit Medical Check Up Form
A mandatory medical examination form for work permit applications in Malta, meeting local immigration and healthcare requirements.
find out more
Medical Examination Form For Employment
A Maltese-compliant medical examination form for assessing employee fitness for work, incorporating local employment law and data protection requirements.
find out more
HR Letter To Employee
A formal HR letter outlining employment terms and conditions under Maltese law between an employer and employee.
find out more
Labor Certification Form
A mandatory employment certification document under Maltese law that validates employment relationships and ensures compliance with local and EU regulations.
find out more
Basic Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect essential candidate information while adhering to Maltese employment law.
find out more
Probationary Period Review
A Maltese-law compliant document for evaluating employee performance and suitability during the probationary period, leading to a decision about permanent employment.
find out more
Employment Agreement Form
A Maltese law-governed employment agreement establishing terms and conditions of employment in compliance with local employment legislation and EU regulations.
find out more
Termination Of Employment Form
A Maltese law-compliant form documenting the formal termination of employment between employer and employee, including termination details and final settlements.
find out more
Self Evaluation Form For Employees
A Maltese law-compliant self-evaluation form enabling employees to assess their performance, achievements, and development needs during review periods.
find out more
Probation Period Letter
A formal letter compliant with Maltese law that outlines the terms and conditions of an employee's probationary period, including duration, expectations, and review process.
find out more
Employee Profile Form
A Malta-compliant form for collecting and maintaining essential employee information in accordance with local employment law and GDPR requirements.
find out more
6 Month Probation Review
A Maltese legal document for formal evaluation of employee performance during the six-month probationary period, concluding with a decision on permanent employment status.
find out more
Abandonment Of Employment Letter
A formal notification under Maltese law declaring employment termination due to employee's unauthorized absence from work.
find out more
Declaration For Job Application
A legally binding declaration for job applications under Maltese law, confirming applicant details and eligibility for employment.
find out more
Employee Requisition Form
A Maltese-compliant formal document used to request and approve new or replacement staff positions within an organization.
find out more
Job Vacancy Form
A standardized Job Vacancy Form template compliant with Maltese employment law and EU regulations, designed for documenting and advertising employment opportunities.
find out more
Work Permit Application Form
Official Maltese work permit application form for foreign nationals seeking employment authorization in Malta, compliant with local immigration laws.
find out more
Return To Work Letter From Doctor
A Maltese-compliant medical document certifying an employee's fitness to return to work, including any necessary workplace modifications or restrictions.
find out more
Record Of Employment Letter
A formal employment verification document issued under Maltese law confirming an individual's employment details and status with an organization.
find out more
Employee Reimbursement Form
A Maltese-compliant form for employees to claim reimbursement for business-related expenses, including necessary approval workflows and documentation requirements.
find out more
Employee Suggestion Form
A Malta-compliant Employee Suggestion Form for collecting and processing employee recommendations for workplace improvements.
find out more
Employee Emergency Contact Form
A Maltese law-compliant form for collecting and maintaining employee emergency contact information, aligned with GDPR and local data protection requirements.
find out more
Proof Of Employment Letter For Visa
A formal employment verification document issued under Maltese law that confirms employment details for visa application purposes.
find out more
Employee Salary Certificate
A Malta-compliant official document certifying an employee's employment status and salary details for various official and financial purposes.
find out more
Employee Clearance Form
A Maltese law-compliant document that formalizes the employee departure process and ensures completion of all necessary clearance procedures.
find out more
Hiring Agreement
A Maltese law-governed employment agreement establishing terms and conditions between employer and employee, compliant with local and EU employment regulations.
find out more
Employee Record Form
A Maltese law-compliant employee record form capturing essential employment information and documentation in accordance with EIRA and local data protection requirements.
find out more
Seasonal Workers Application Form
Official Maltese seasonal worker application form for temporary employment authorization, compliant with local labor laws and EU regulations.
find out more
Employee Of The Month Nomination Form
A Maltese-compliant nomination form for Employee of the Month recognition programs, designed to facilitate fair and transparent employee recognition while adhering to local employment laws.
find out more
Job Application Form
A GDPR-compliant job application form for use in Malta, designed to collect candidate information while adhering to Maltese employment law and EU regulations.
find out more
Employee Review
Malta-compliant employee performance review template for structured evaluation of employee performance and development planning.
find out more
Demotion Letter
A formal letter under Maltese law documenting an employee's demotion, including changes to position, responsibilities, and employment terms.
find out more
Evaluation Form For Employees
A Malta-compliant employee evaluation form for structured performance assessment and professional development planning, aligned with local employment laws and EU regulations.
find out more
Anonymous Feedback Form For Employees
GDPR-compliant anonymous employee feedback form template for use under Maltese law, enabling confidential workplace feedback collection.
find out more
Employment Letter Of Recommendation
A formal employment reference document compliant with Maltese law that provides professional assessment of an employee's capabilities and character.
find out more
Self Employed Contract
A Maltese law-governed contract establishing terms between a client and self-employed contractor, ensuring compliance with local and EU regulations.
find out more
Letter Of Employment
A formal employment letter compliant with Maltese law that establishes the key terms and conditions of employment between employer and employee.
find out more
Lien Waiver Form
A Maltese law-compliant document waiving the right to place a lien on property in exchange for payment in construction projects.
find out more
Employee Information Form
A Maltese law-compliant form for collecting essential employee information and consents, meeting both local employment requirements and EU GDPR standards.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)