The Extension of Time Letter is a crucial document in Maltese construction and project management, used when circumstances beyond the contractor's control necessitate an extension to the original project completion date. This document type is essential for maintaining contractual relationships and protecting both parties' interests under Maltese law, which combines civil law traditions with common law influences. The letter must be drafted in compliance with local regulations, particularly Chapter 16 of the Laws of Malta and the Building Regulation Act, while also adhering to international construction industry standards. It typically includes detailed justification for the delay, analysis of its impact, and supporting documentation, serving as both a formal notification and a legal record of the claim. The Extension of Time Letter is particularly important in Malta's growing construction and development sector, where complex projects often face challenges that affect their timeline.
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1. Letter Header and Reference Details: Project name, contract reference, date, addressee details, and subject line
2. Contract Identification: Clear identification of the relevant contract and specific clauses under which the EOT is being requested
3. Current Project Status: Brief overview of the project's current status and original completion date
4. Delay Event Description: Detailed description of the event(s) causing delay, including dates and impact on critical path
5. Contractual Basis: Reference to specific contract clauses supporting the EOT claim
6. Extension Period: Clear statement of the extension period being requested with justified end date
7. Mitigation Measures: Description of steps taken or proposed to minimize delay impact
8. Formal Request: Formal request for the extension of time and any required response timeframe
1. Cost Implications: Include when the delay events result in additional costs that need to be addressed
2. Previous Extensions: Include when there have been previous EOT requests on the project
3. Third Party Impacts: Include when the delay affects or is affected by third party contractors or stakeholders
4. Alternative Solutions: Include when proposing alternative approaches to mitigate delays
5. Resource Implications: Include when the delay significantly impacts resource allocation or availability
1. Delay Analysis Report: Detailed analysis showing the impact of delay events on the project schedule
2. Updated Programme: Revised project programme showing the impact of the delay
3. Supporting Documentation: Relevant correspondence, site records, photographs, or other evidence supporting the delay claim
4. Delay Event Timeline: Chronological timeline of relevant events and their impact
5. Weather Records: If delay is weather-related, include relevant weather data and records
6. Cost Analysis: If cost implications exist, detailed breakdown of additional costs incurred or anticipated
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Relevant Industries
Construction
Infrastructure
Real Estate Development
Engineering
Manufacturing
Energy
Transportation
Maritime
Industrial Development
Commercial Development
Telecommunications
Public Works
Relevant Teams
Legal
Project Management
Construction
Commercial
Operations
Contract Administration
Planning
Project Controls
Risk Management
Technical Services
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Legal Counsel
Project Director
Site Manager
Claims Manager
Commercial Manager
Planning Engineer
Project Controls Manager
Quantity Surveyor
Construction Director
Technical Director
Risk Manager
Operations Manager
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