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Extension Of Time Letter for Malta

Extension Of Time Letter Template for Malta

An Extension of Time Letter is a formal document used in Maltese construction and project contracts to request additional time for project completion due to qualifying delay events. Operating under Maltese law, which combines civil law traditions with elements of common law influence, this document must comply with Chapter 16 of the Laws of Malta (Civil Code) and the Building Regulation Act. The letter serves as a formal mechanism to notify the client/employer of delays, provide justification for the time extension request, and document the contractual basis for the claim, including detailed supporting evidence and analysis of the delay impact on the project timeline.

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What is a Extension Of Time Letter?

The Extension of Time Letter is a crucial document in Maltese construction and project management, used when circumstances beyond the contractor's control necessitate an extension to the original project completion date. This document type is essential for maintaining contractual relationships and protecting both parties' interests under Maltese law, which combines civil law traditions with common law influences. The letter must be drafted in compliance with local regulations, particularly Chapter 16 of the Laws of Malta and the Building Regulation Act, while also adhering to international construction industry standards. It typically includes detailed justification for the delay, analysis of its impact, and supporting documentation, serving as both a formal notification and a legal record of the claim. The Extension of Time Letter is particularly important in Malta's growing construction and development sector, where complex projects often face challenges that affect their timeline.

What sections should be included in a Extension Of Time Letter?

1. Letter Header and Reference Details: Project name, contract reference, date, addressee details, and subject line

2. Contract Identification: Clear identification of the relevant contract and specific clauses under which the EOT is being requested

3. Current Project Status: Brief overview of the project's current status and original completion date

4. Delay Event Description: Detailed description of the event(s) causing delay, including dates and impact on critical path

5. Contractual Basis: Reference to specific contract clauses supporting the EOT claim

6. Extension Period: Clear statement of the extension period being requested with justified end date

7. Mitigation Measures: Description of steps taken or proposed to minimize delay impact

8. Formal Request: Formal request for the extension of time and any required response timeframe

What sections are optional to include in a Extension Of Time Letter?

1. Cost Implications: Include when the delay events result in additional costs that need to be addressed

2. Previous Extensions: Include when there have been previous EOT requests on the project

3. Third Party Impacts: Include when the delay affects or is affected by third party contractors or stakeholders

4. Alternative Solutions: Include when proposing alternative approaches to mitigate delays

5. Resource Implications: Include when the delay significantly impacts resource allocation or availability

What schedules should be included in a Extension Of Time Letter?

1. Delay Analysis Report: Detailed analysis showing the impact of delay events on the project schedule

2. Updated Programme: Revised project programme showing the impact of the delay

3. Supporting Documentation: Relevant correspondence, site records, photographs, or other evidence supporting the delay claim

4. Delay Event Timeline: Chronological timeline of relevant events and their impact

5. Weather Records: If delay is weather-related, include relevant weather data and records

6. Cost Analysis: If cost implications exist, detailed breakdown of additional costs incurred or anticipated

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malta

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Construction

Infrastructure

Real Estate Development

Engineering

Manufacturing

Energy

Transportation

Maritime

Industrial Development

Commercial Development

Telecommunications

Public Works

Relevant Teams

Legal

Project Management

Construction

Commercial

Operations

Contract Administration

Planning

Project Controls

Risk Management

Technical Services

Relevant Roles

Project Manager

Construction Manager

Contract Administrator

Legal Counsel

Project Director

Site Manager

Claims Manager

Commercial Manager

Planning Engineer

Project Controls Manager

Quantity Surveyor

Construction Director

Technical Director

Risk Manager

Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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