The Termination Mail To Employee is a crucial document used in Malta when formally ending an employment relationship. It must comply with the Employment and Industrial Relations Act (EIRA) and other relevant Maltese employment regulations. This document is essential for properly documenting the termination process, whether due to redundancy, performance issues, or other valid reasons. It should be used whenever an employer needs to formally communicate the termination of employment, ensuring all legal requirements are met, including proper notice periods, final payment details, and other statutory obligations. The document serves as an official record of the termination and helps protect both employer and employee interests by clearly stating all relevant terms and conditions of the separation.
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1. Letter Header: Company letterhead, date, reference number, and proper addressing to the employee including their full name and address
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct but professional statement confirming the termination of employment
4. Termination Details: Specific information about the termination date, notice period, and last working day
5. Final Payment Information: Details of final salary, notice pay, and any other statutory entitlements
6. Company Property: Instructions regarding the return of company property and handling of company-related information
7. Closing Statement: Professional conclusion including any appreciation for service and contact information for queries
1. Reason for Termination: To be included when there is a specific reason such as redundancy, poor performance, or misconduct that needs to be documented
2. Garden Leave: Include when the employee is being placed on garden leave during the notice period
3. Non-Compete Reminder: Include if there are post-employment restrictions that need to be reiterated
4. Transition Plan: Include when specific handover arrangements need to be documented
5. Reference Provision: Information about the company's policy on providing references
6. Outstanding Leave: Include when there is unused leave to be addressed
7. Legal Rights Statement: Include when there are specific legal rights or appeals processes that need to be communicated
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, notice pay, leave encashment, and any other entitlements
2. Handover Checklist: List of company items to be returned and tasks to be completed before departure
3. Benefits Termination Schedule: Details of when various benefits and entitlements will cease
4. Exit Process Document: Step-by-step guide of the exit process and important dates
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Financial Services
Information Technology
Manufacturing
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Professional Services
Tourism and Hospitality
Construction
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Telecommunications
Gaming and iGaming
Maritime
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Relevant Teams
Human Resources
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Compliance
Senior Management
Operations
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HR Manager
HR Director
Legal Counsel
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HR Business Partner
HR Administrator
Department Manager
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Managing Director
Chief Human Resources Officer
Compliance Officer
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