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Sponsorship Invoice for India

Sponsorship Invoice Template for India

A legally compliant sponsorship invoice document designed for use in India, incorporating all necessary elements required under Indian GST laws and tax regulations. This document serves as an official record of sponsorship services rendered, including detailed breakdown of services provided, applicable GST rates, and payment terms. It ensures compliance with Indian tax authorities' requirements, including proper GST registration details, HSN/SAC codes, and mandatory declarations. The document structure accommodates both domestic and international sponsorship arrangements, with provisions for TDS and foreign exchange considerations where applicable.

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What is a Sponsorship Invoice?

The Sponsorship Invoice is a crucial document used in Indian business transactions to formalize and document sponsorship payments while ensuring compliance with Indian tax and regulatory requirements. This document is essential when one party (sponsor) provides financial support to another party in exchange for promotional or advertising benefits. The invoice must comply with Indian GST laws, which currently levy an 18% GST rate on most sponsorship services. It needs to include specific elements such as GST registration numbers, HSN/SAC codes, and appropriate tax declarations. The document is particularly important for maintaining proper financial records, facilitating tax compliance, and establishing clear documentation of the sponsorship arrangement for both accounting and legal purposes.

What sections should be included in a Sponsorship Invoice?

1. Invoice Header: Contains GST registration numbers, invoice number, date, and PAN details of both parties

2. Billing Details: Complete legal names and addresses of both service provider and recipient, including GST registration numbers

3. Sponsorship Details: Description of sponsorship services provided, including event/program details, duration, and specific deliverables

4. Amount Details: Break-up of sponsorship amount, including base amount, GST calculations, and total amount payable

5. Payment Terms: Due date, payment method, and bank account details

6. Tax Declaration: Mandatory GST declarations and HSN/SAC codes for sponsorship services

What sections are optional to include in a Sponsorship Invoice?

1. TDS Details: Include when Tax Deduction at Source is applicable, specifying TDS percentage and amount

2. Foreign Exchange Details: Required when dealing with international sponsors, including currency conversion rates and FEMA compliance details

3. Digital Signature: Required when invoice is being generated electronically

4. Special Terms: Any special conditions or notes specific to the sponsorship arrangement

What schedules should be included in a Sponsorship Invoice?

1. Sponsorship Deliverables List: Detailed breakdown of all sponsorship benefits and deliverables provided

2. Service Completion Certificate: Documentation confirming delivery of sponsorship services as agreed

3. Tax Computation Sheet: Detailed calculation of various tax components including GST, TDS if applicable

4. Previous Payment Records: In case of recurring sponsorship arrangements, history of previous payments and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions
































Clauses




















Relevant Industries

Sports & Entertainment

Media & Broadcasting

Education

Arts & Culture

Technology

Financial Services

Non-Profit

Healthcare

Professional Services

Retail & Consumer Goods

Telecommunications

Automotive

Relevant Teams

Finance

Accounts

Legal

Marketing

Business Development

Corporate Communications

Tax

Events

Sponsorship

Partnerships

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Tax Compliance Officer

Sponsorship Coordinator

Events Manager

Marketing Director

Business Development Manager

Legal Counsel

Corporate Communications Manager

Financial Controller

Accounts Manager

Partnership Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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