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Software Quotation for India

Software Quotation Template for India

A Software Quotation is a formal commercial document used in India that outlines the proposed software solution, its pricing, and basic terms and conditions. It serves as an official offer from a software provider to a potential client, detailing the software specifications, scope of supply, implementation services, and commercial terms. The document must comply with Indian contract law, IT Act 2000, and relevant GST regulations while providing clear, actionable information that can form the basis of a subsequent contract. It includes essential elements such as company details, solution description, pricing structure, delivery timelines, and basic terms governing the potential transaction.

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What is a Software Quotation?

The Software Quotation document is a crucial business document used in the Indian market when a software provider wishes to make a formal commercial offer to a potential client. It serves as the initial step in the software procurement process, providing detailed information about the proposed solution, its capabilities, and commercial terms. The document must comply with Indian legislation, including the Indian Contract Act 1872, Information Technology Act 2000, and GST regulations. It typically precedes a full software license or service agreement and is used to obtain internal approvals, compare vendor offerings, or initiate procurement procedures. The quotation includes essential information such as scope, pricing, delivery terms, and basic conditions, forming the foundation for subsequent negotiations and contracting.

What sections should be included in a Software Quotation?

1. Company Information: Details of the company providing the quotation, including legal name, registration number, address, and contact details

2. Client Information: Details of the client/prospect to whom the quotation is addressed

3. Quotation Reference: Unique quotation number, date, and validity period

4. Software Description: Detailed description of the software solution being quoted, including main features and functionality

5. Scope of Supply: Clear outline of what is included in the quotation (modules, licenses, implementation services, etc.)

6. Commercial Terms: Pricing details, payment terms, and payment schedule

7. Delivery Timeline: Expected timeframes for delivery and implementation

8. Basic Terms and Conditions: Standard terms covering acceptance, validity, taxes, and basic legal provisions

What sections are optional to include in a Software Quotation?

1. Technical Specifications: Detailed technical requirements and specifications - include when dealing with complex software systems or technical buyers

2. Implementation Services: Details of implementation, training, and support services - include when offering services beyond software license

3. Hardware Requirements: Specification of required hardware infrastructure - include when relevant to software deployment

4. Service Level Agreement Overview: Basic service level commitments - include when ongoing support is part of the quotation

5. Assumptions and Prerequisites: List of assumptions made and client prerequisites - include for complex implementations

6. Alternative Options: Alternative configuration or pricing options - include when offering multiple variants

What schedules should be included in a Software Quotation?

1. Detailed Price Breakdown: Itemized list of all components with individual pricing

2. Technical Architecture Diagram: Visual representation of the proposed software architecture and components

3. Feature List: Detailed list of all features and functionalities included in the quoted software

4. Implementation Timeline: Detailed project timeline with milestones and deliverables

5. Support Package Details: Detailed description of support services and coverage included in the quote

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses























Relevant Industries

Information Technology

Banking and Financial Services

Healthcare

Manufacturing

Retail

Education

Government and Public Sector

Telecommunications

E-commerce

Professional Services

Insurance

Media and Entertainment

Transportation and Logistics

Energy and Utilities

Relevant Teams

Sales

Business Development

Legal

Finance

Information Technology

Procurement

Solutions Architecture

Product Management

Operations

Technical Pre-Sales

Vendor Management

Contract Administration

Relevant Roles

Chief Technology Officer

IT Director

Procurement Manager

Software Development Manager

Solutions Architect

Sales Director

Business Development Manager

Project Manager

Financial Controller

Legal Counsel

Technical Architect

Operations Manager

Chief Information Officer

Vendor Management Specialist

IT Purchase Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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