The Software Quotation document is a crucial business document used in the Indian market when a software provider wishes to make a formal commercial offer to a potential client. It serves as the initial step in the software procurement process, providing detailed information about the proposed solution, its capabilities, and commercial terms. The document must comply with Indian legislation, including the Indian Contract Act 1872, Information Technology Act 2000, and GST regulations. It typically precedes a full software license or service agreement and is used to obtain internal approvals, compare vendor offerings, or initiate procurement procedures. The quotation includes essential information such as scope, pricing, delivery terms, and basic conditions, forming the foundation for subsequent negotiations and contracting.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Information: Details of the company providing the quotation, including legal name, registration number, address, and contact details
2. Client Information: Details of the client/prospect to whom the quotation is addressed
3. Quotation Reference: Unique quotation number, date, and validity period
4. Software Description: Detailed description of the software solution being quoted, including main features and functionality
5. Scope of Supply: Clear outline of what is included in the quotation (modules, licenses, implementation services, etc.)
6. Commercial Terms: Pricing details, payment terms, and payment schedule
7. Delivery Timeline: Expected timeframes for delivery and implementation
8. Basic Terms and Conditions: Standard terms covering acceptance, validity, taxes, and basic legal provisions
1. Technical Specifications: Detailed technical requirements and specifications - include when dealing with complex software systems or technical buyers
2. Implementation Services: Details of implementation, training, and support services - include when offering services beyond software license
3. Hardware Requirements: Specification of required hardware infrastructure - include when relevant to software deployment
4. Service Level Agreement Overview: Basic service level commitments - include when ongoing support is part of the quotation
5. Assumptions and Prerequisites: List of assumptions made and client prerequisites - include for complex implementations
6. Alternative Options: Alternative configuration or pricing options - include when offering multiple variants
1. Detailed Price Breakdown: Itemized list of all components with individual pricing
2. Technical Architecture Diagram: Visual representation of the proposed software architecture and components
3. Feature List: Detailed list of all features and functionalities included in the quoted software
4. Implementation Timeline: Detailed project timeline with milestones and deliverables
5. Support Package Details: Detailed description of support services and coverage included in the quote
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Financial Services
Healthcare
Manufacturing
Retail
Education
Government and Public Sector
Telecommunications
E-commerce
Professional Services
Insurance
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Relevant Teams
Sales
Business Development
Legal
Finance
Information Technology
Procurement
Solutions Architecture
Product Management
Operations
Technical Pre-Sales
Vendor Management
Contract Administration
Relevant Roles
Chief Technology Officer
IT Director
Procurement Manager
Software Development Manager
Solutions Architect
Sales Director
Business Development Manager
Project Manager
Financial Controller
Legal Counsel
Technical Architect
Operations Manager
Chief Information Officer
Vendor Management Specialist
IT Purchase Coordinator
Find the exact document you need
Minimalist Invoice
A concise, GST-compliant invoice template for Indian businesses that captures essential transaction details while maintaining simplicity.
find out more
Letter For Payment Reminder
A formal document used in Indian business practice to request payment of overdue amounts, serving as an official payment reminder and potential legal evidence.
find out more
Letter For Outstanding Payment
A formal payment demand document used in Indian jurisdiction to request settlement of outstanding payments, serving as both a payment reminder and potential legal evidence.
find out more
Letter For Bill Submission
A formal letter used in India for submitting invoices or bills to clients, complying with Indian commercial and tax laws.
find out more
Invoice For Sole Proprietor
An Indian law-compliant invoice template for sole proprietors, incorporating GST and other regulatory requirements specific to Indian business transactions.
find out more
Invoice For Personal Services
An Indian-compliant invoice document for personal services, incorporating GST and TDS requirements, service details, and payment terms.
find out more
Labour Invoice
An Indian-compliant billing document for labor services that includes work details, rates, taxes, and statutory requirements under Indian labor and tax laws.
find out more
Internet Invoice
A digital billing document compliant with Indian GST and e-commerce laws, used for online business transactions and digital commerce in India.
find out more
Gst Bill
A tax invoice document compliant with Indian GST regulations, serving as evidence of supply and enabling input tax credit claims.
find out more
General Invoice
A legally compliant commercial document issued in India that records sales transactions and includes mandatory GST and tax-related information.
find out more
Export Commercial Invoice
A legally required commercial document for Indian export transactions that details product specifications, pricing, and shipping arrangements for customs clearance and international trade compliance.
find out more
Electronic Invoicing Notification Letter
An official letter notifying business partners about e-invoicing implementation and compliance requirements under Indian GST laws.
find out more
Cover Letter For Invoice Submission
A formal business document used in India to accompany invoice submissions, providing essential context and payment details while ensuring compliance with local business documentation requirements.
find out more
Commercial Invoice Form
A standardized commercial invoice document compliant with Indian GST laws and trade regulations, used to record sales transactions and facilitate tax compliance.
find out more
Bill Ledger
A structured financial record-keeping document compliant with Indian accounting standards and regulations, documenting all business transactions chronologically.
find out more
Auto Repair Invoice
A legally compliant Indian auto repair invoice documenting vehicle services, parts, labor costs, and applicable GST, serving as both service record and payment evidence.
find out more
Work Receipt
An Indian legal document acknowledging work completion and payment receipt, compliant with local contract and tax laws.
find out more
Web Design Invoice
An Indian-compliant invoice document for billing web design services, including GST requirements and service details.
find out more
Vehicle Invoice
A legal document used in India for vehicle sales transactions, complying with motor vehicle laws and GST requirements, documenting ownership transfer and payment details.
find out more
Small Engine Repair Invoice
An Indian-compliant invoice document for small engine repair services, detailing repairs, parts, labor, and costs while meeting GST and consumer protection requirements.
find out more
Shop Receipt
A legally compliant Indian retail transaction document providing proof of purchase and tax information under Indian consumer protection and GST regulations.
find out more
Shipping Receipt
An Indian-jurisdiction shipping receipt documenting carrier's acceptance of goods for transportation, serving as proof of possession transfer and contract of carriage.
find out more
Simple Payment Receipt
An Indian law-compliant document acknowledging receipt of payment, containing transaction details and serving as official payment evidence.
find out more
Simple Rent Receipt
An Indian legal document acknowledging rent payment from tenant to landlord, used for tax purposes and HRA claims.
find out more
Services Quotation
A formal business document used in India that outlines proposed services, costs, and delivery terms, complying with Indian commercial and tax regulations.
find out more
Sales Invoice Receipt
An Indian tax-compliant document that serves as both an invoice and receipt for sales transactions, meeting GST requirements.
find out more
Sales Invoice
A legally compliant Indian sales invoice documenting the sale of goods or services, including GST requirements and payment details.
find out more
Sales Tax Invoice
A mandatory tax document under Indian GST law that records the details of a taxable supply of goods or services, including transaction particulars and applicable taxes.
find out more
Sales Receipt Form
A standardized Indian sales receipt document that records transaction details and tax information in compliance with GST regulations and consumer protection laws.
find out more
Receipt Book
A standardized Indian financial document for recording and acknowledging payments, compliant with local tax and financial regulations.
find out more
Plumbing Invoice
An Indian-compliant billing document for plumbing services, including itemized charges, GST calculations, and service details as per Indian tax regulations.
find out more
Cover Letter For Payment Of Invoice
A formal Indian business document accompanying invoice payments that details transaction information and serves as official payment notification.
find out more
Cover Letter For Bill Submission
A formal document used in India to accompany and introduce invoices or bills being submitted for payment, ensuring compliance with Indian commercial laws and GST regulations.
find out more
Cover Letter For Billing Statement
A formal Indian business document that accompanies billing statements, summarizing charges and payment terms while ensuring compliance with local financial regulations.
find out more
Professional Services Invoice
An Indian-compliant billing document for professional services, including GST and tax requirements, used to charge for professional fees and services rendered.
find out more
Quotation Doc
A formal commercial document under Indian law that details pricing and terms for goods or services, compliant with Indian commercial and tax regulations.
find out more
One Off Invoice
A legally compliant Indian invoice document for one-time transactions, incorporating GST requirements and standard commercial terms.
find out more
Invoice (Consultancy)
An Indian-compliant consultancy invoice document incorporating GST and TDS requirements, structured to meet all regulatory standards for professional service billing.
find out more
Billing Statement
A standardized financial document compliant with Indian GST laws that details transactions, charges, and payment requirements between a service provider and customer.
find out more
Grant Invoice
An Indian-compliant financial document for grant fund disbursement, incorporating necessary regulatory requirements and tax implications under Indian law.
find out more
Car Recovery Invoice
An Indian-compliant billing document for vehicle recovery services, detailing recovery operations, charges, and relevant service information.
find out more
Open Source Invoice
An India-compliant invoice template for open source software services, incorporating GST requirements and open source licensing terms.
find out more
Travel Expenses Invoice
An Indian-compliant invoice document for claiming and recording business travel expenses, including GST and tax requirements.
find out more
Line Item Invoice
A GST-compliant itemized invoice document used in India that details products/services, quantities, rates, and applicable taxes for commercial transactions.
find out more
Classic Invoice
A legally compliant commercial document issued in India that records sales transactions and includes mandatory GST-related information as per Indian tax laws.
find out more
Masonry Invoice
An Indian-compliant invoice template for masonry services, including labor, materials, and tax calculations as per Indian regulations.
find out more
Home Repair Invoice
An Indian-compliant invoice document detailing home repair services, materials, labor costs, and applicable taxes, serving as an official record and payment request.
find out more
Time And Material Invoice
An Indian-compliant invoice document for billing actual time spent and materials used in service delivery, including GST requirements.
find out more
Credit Card Invoice
An RBI-regulated monthly statement document issued by Indian banks to credit card holders, detailing transactions, charges, and payment obligations.
find out more
Computer Invoice
An Indian-compliant invoice document for computer hardware/software sales, meeting GST and IT Act requirements.
find out more
Chiropractic Invoice
An Indian-compliant billing document for chiropractic services that records treatment details and payment information in accordance with Indian healthcare and tax regulations.
find out more
Mechanic Receipt
An Indian-compliant receipt document for automotive repair and maintenance services, including service details, costs, and legal requirements under GST regulations.
find out more
Receipt Payment Letter
A formal acknowledgment document under Indian law that confirms receipt of payment, detailing the transaction specifics and serving as legal proof of payment.
find out more
2nd Reminder Letter For Payment
A formal follow-up payment demand letter under Indian jurisdiction, serving as a second notice for outstanding payment collection with legal compliance.
find out more
1st Reminder Letter For Payment
A formal initial payment reminder letter used in Indian jurisdiction to professionally notify debtors of overdue payments and request prompt settlement.
find out more
Tenant Utility Bill
An Indian jurisdiction-compliant utility billing document for charging and tracking tenant utility consumption and payments, aligned with local tenancy and utility service regulations.
find out more
Sales Invoice Doc
A legal document used in India that records sales transactions, including product details, pricing, and tax calculations, complying with Indian GST and commercial laws.
find out more
Return Proforma Invoice
An Indian commercial document used to formalize and document the return of goods from buyer to seller, complying with Indian GST and commercial laws.
find out more
Proforma Invoice Letter
A preliminary commercial document issued under Indian law that outlines proposed sale terms, pricing, and conditions before the final transaction.
find out more
Proforma And Commercial Invoice
A legal commercial document under Indian jurisdiction that functions as both a price quotation and final billing instrument, compliant with GST and international trade regulations.
find out more
Invoice Reminder Letter
A formal payment reminder letter compliant with Indian business laws, used to request settlement of outstanding invoices from customers or clients.
find out more
Investment Receipt
An Indian law-compliant document acknowledging receipt of investment funds, detailing transaction particulars and serving as official proof of investment.
find out more
Cash Purchase Invoice
A legal document under Indian law evidencing immediate cash-based transactions, compliant with GST regulations and serving as proof of purchase and payment.
find out more
Balance Invoice
An Indian-compliant financial document requesting payment for the remaining unpaid amount of an original invoice, following partial payment receipt.
find out more
Agreement Invoice
A hybrid legal document under Indian law that combines a formal agreement with a commercial invoice, incorporating both contractual terms and GST-compliant billing details.
find out more
Clean Invoice
An unconditional payment document compliant with Indian law and GST requirements, used for commercial transactions and trade finance.
find out more
Auto Parts Receipt
An Indian-compliant auto parts receipt document incorporating GST requirements, parts specifications, and warranty information for automotive component sales.
find out more
Car Wash Receipt
An Indian-compliant receipt document for car wash services that includes service details, payment information, and necessary legal disclaimers.
find out more
Digital Marketing Invoice
An Indian-compliant billing document for digital marketing services, including service details, tax calculations, and payment terms under GST regulations.
find out more
Software Quotation
An Indian jurisdiction software quotation document detailing proposed software solution specifications, pricing, and basic terms and conditions.
find out more
Partial Payment Invoice
An Indian-compliant invoice document recording a partial payment for goods or services, including GST calculations and payment tracking.
find out more
Editable Sales Receipt
An editable sales receipt template compliant with Indian GST and commercial laws, providing official proof of purchase and payment.
find out more
Bill Of Lading Invoice
A combined shipping and financial document that serves as a receipt, contract of carriage, and title document for goods shipment, governed by Indian maritime and commercial law.
find out more
Project Invoice
An Indian-compliant invoice document for billing project-based work, incorporating GST requirements and project-specific details.
find out more
Mileage Invoice
An Indian-compliant documentation format for claiming vehicle mileage reimbursement, structured to meet local tax and business regulations while recording travel expense details.
find out more
Past Due Invoice Letter
A formal payment request letter used in Indian business contexts to collect overdue invoice payments, combining professional reminder with legal compliance requirements.
find out more
Real Estate Photography Invoice
An Indian-compliant invoice for real estate photography services, including service details, GST calculations, and payment terms.
find out more
Late Payment Invoice
An Indian jurisdiction document for claiming overdue payments with interest and penalties, compliant with MSME Act and other relevant commercial laws.
find out more
Equipment Invoice
An Indian-compliant invoice document for equipment sales, including GST requirements, specifications, and transaction details as per Indian commercial laws.
find out more
Heating And Cooling Invoice
An Indian-compliant invoice document for heating and cooling services, including itemized charges, tax calculations, and service details.
find out more
Roof Invoice
An Indian-compliant billing document for roofing works and services, including detailed cost breakdowns and tax calculations as per GST requirements.
find out more
Bid Invoice
An Indian legal document that combines bid proposal elements with invoice requirements, complying with local GST and commercial laws.
find out more
Refund Invoice
An Indian GST-compliant document issued to process and record refunds for goods or services, including tax adjustments and transaction details.
find out more
Invoice Agreement
An Indian law-governed agreement establishing invoicing terms and conditions between business parties, incorporating GST compliance and payment requirements.
find out more
Expense Invoice
A formal financial document used in India for expense reimbursement claims, compliant with Indian GST and taxation laws, including detailed expense itemization and tax calculations.
find out more
Towing Invoice
An Indian-compliant billing document for towing services that records service details, charges, and meets GST and transport regulation requirements.
find out more
Purchase Receipt
A legal document under Indian law that provides proof of purchase and records transaction details between seller and buyer, including payment and tax information.
find out more
Labor Invoice
An Indian-compliant billing document for labor services that includes service details, charges, and tax calculations as per Indian GST and labor laws.
find out more
Delivery Receipt
A legally-compliant Indian business document that serves as proof of delivery and receipt of goods or services, capturing essential transaction details and signatures of involved parties.
find out more
Manual Invoice
A legally compliant manual invoice document under Indian jurisdiction that details commercial transactions and satisfies GST requirements.
find out more
Catering Receipt
An Indian-compliant catering service receipt that documents food services provided, including GST and FSSAI details, aligned with Indian commercial and tax regulations.
find out more
Daycare Invoice
An Indian-compliant billing document for daycare services that details childcare charges, attendance, and payment terms while meeting GST requirements.
find out more
Proforma Invoice
A preliminary commercial document under Indian law that provides a detailed quotation for goods or services, commonly used in domestic and international trade transactions.
find out more
Final Bill Submission Letter
A formal letter used in Indian jurisdiction to submit final payment request upon project completion, including comprehensive billing details and completion documentation.
find out more
Travel Invoice
An Indian-compliant billing document for travel services that details transportation, accommodation, and associated costs while meeting GST and tourism regulatory requirements.
find out more
Timesheet Invoice
An Indian-compliant billing document that combines timesheet details with invoice elements, used for time-based billing under Indian tax regulations.
find out more
Work Order Invoice
An Indian-compliant billing document that combines work order details with invoice elements, meeting GST requirements and serving as proof of service delivery and payment obligation.
find out more
Therapy Receipt
An Indian-compliant financial document recording payment for therapeutic services, meeting healthcare and tax regulatory requirements.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)