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Line Item Invoice for India

Line Item Invoice Template for India

A Line Item Invoice is a detailed commercial document that itemizes and records a transaction between a buyer and seller in India, complying with the requirements of the Goods and Services Tax (GST) regime. This document serves as both a payment request and a tax document, providing a comprehensive breakdown of products or services supplied, their quantities, rates, applicable taxes, and total amounts. It includes mandatory elements required under Indian GST law, such as GSTIN numbers, HSN codes, and appropriate tax calculations for CGST, SGST, or IGST as applicable.

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What is a Line Item Invoice?

The Line Item Invoice is a critical business document used in Indian commercial transactions that provides a detailed breakdown of goods or services supplied. It serves multiple purposes: as a payment request, a tax document for GST compliance, and a record of transaction details. This document type is essential for businesses operating in India as it must comply with the Central Goods and Services Tax Act, 2017, and related state GST laws. The invoice includes mandatory fields such as GSTIN, HSN codes, tax calculations, and party details, while also serving as evidence for input tax credit claims. A proper Line Item Invoice helps businesses maintain accurate financial records, ensure tax compliance, and facilitate smooth business operations while meeting all statutory requirements under Indian law.

What sections should be included in a Line Item Invoice?

1. Invoice Header: Contains company logo, 'Tax Invoice' label, and invoice number

2. Seller Details: Legal name, address, GSTIN, contact details, and other registration numbers of the selling entity

3. Buyer Details: Name, billing address, shipping address (if different), GSTIN, and contact information of the purchasing entity

4. Invoice Details: Invoice date, due date, purchase order reference, payment terms

5. Item Details Table: Detailed list of items/services with columns for description, HSN/SAC code, quantity, unit price, discounts, taxable value

6. Tax Calculation: Breakdown of CGST, SGST/IGST rates and amounts for each applicable item

7. Total Amount: Subtotal, tax totals, and final amount in both figures and words

8. Payment Information: Bank account details, acceptable payment methods, and payment instructions

9. Terms and Conditions: Standard invoice terms including payment terms, late payment penalties, and dispute resolution

10. Declaration: Mandatory GST declarations and certifications as required by law

What sections are optional to include in a Line Item Invoice?

1. Purchase Order Details: Detailed reference to associated purchase orders when the invoice is linked to a specific PO

2. Shipping Details: Include when shipping arrangements and delivery terms need to be specified

3. Special Discounts: Section detailing any special discounts, promotional offers, or volume-based pricing

4. Project References: For project-based billing, including project codes and milestone references

5. Foreign Currency Details: For international transactions, showing exchange rates and equivalent amounts

6. E-way Bill Details: When goods are being transported and e-way bill is generated as per GST requirements

What schedules should be included in a Line Item Invoice?

1. Item Details Annexure: Detailed breakdown of items when the main invoice contains multiple items or requires extensive description

2. Tax Calculation Sheet: Detailed calculation of taxes when complex tax scenarios apply

3. Delivery Challan Reference: Copy or reference to associated delivery challans when goods are delivered in parts

4. Supporting Documents: Any additional documents required such as quality certificates, warranty cards, or specification sheets

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses















Relevant Industries

Manufacturing

Retail

Wholesale Trade

Information Technology

Professional Services

Construction

Healthcare

Education

Logistics

E-commerce

Automotive

Real Estate

Agriculture

Telecommunications

Relevant Teams

Accounts

Finance

Sales

Billing

Tax

Operations

Procurement

Credit Control

Revenue

Compliance

Relevant Roles

Accounts Receivable Manager

Billing Coordinator

Finance Manager

Accounts Officer

Tax Compliance Officer

Sales Administrator

Financial Controller

Accountant

Bookkeeper

Credit Controller

Business Development Manager

Sales Manager

Procurement Officer

GST Compliance Manager

Finance Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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