The Line Item Invoice is a critical business document used in Indian commercial transactions that provides a detailed breakdown of goods or services supplied. It serves multiple purposes: as a payment request, a tax document for GST compliance, and a record of transaction details. This document type is essential for businesses operating in India as it must comply with the Central Goods and Services Tax Act, 2017, and related state GST laws. The invoice includes mandatory fields such as GSTIN, HSN codes, tax calculations, and party details, while also serving as evidence for input tax credit claims. A proper Line Item Invoice helps businesses maintain accurate financial records, ensure tax compliance, and facilitate smooth business operations while meeting all statutory requirements under Indian law.
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1. Invoice Header: Contains company logo, 'Tax Invoice' label, and invoice number
2. Seller Details: Legal name, address, GSTIN, contact details, and other registration numbers of the selling entity
3. Buyer Details: Name, billing address, shipping address (if different), GSTIN, and contact information of the purchasing entity
4. Invoice Details: Invoice date, due date, purchase order reference, payment terms
5. Item Details Table: Detailed list of items/services with columns for description, HSN/SAC code, quantity, unit price, discounts, taxable value
6. Tax Calculation: Breakdown of CGST, SGST/IGST rates and amounts for each applicable item
7. Total Amount: Subtotal, tax totals, and final amount in both figures and words
8. Payment Information: Bank account details, acceptable payment methods, and payment instructions
9. Terms and Conditions: Standard invoice terms including payment terms, late payment penalties, and dispute resolution
10. Declaration: Mandatory GST declarations and certifications as required by law
1. Purchase Order Details: Detailed reference to associated purchase orders when the invoice is linked to a specific PO
2. Shipping Details: Include when shipping arrangements and delivery terms need to be specified
3. Special Discounts: Section detailing any special discounts, promotional offers, or volume-based pricing
4. Project References: For project-based billing, including project codes and milestone references
5. Foreign Currency Details: For international transactions, showing exchange rates and equivalent amounts
6. E-way Bill Details: When goods are being transported and e-way bill is generated as per GST requirements
1. Item Details Annexure: Detailed breakdown of items when the main invoice contains multiple items or requires extensive description
2. Tax Calculation Sheet: Detailed calculation of taxes when complex tax scenarios apply
3. Delivery Challan Reference: Copy or reference to associated delivery challans when goods are delivered in parts
4. Supporting Documents: Any additional documents required such as quality certificates, warranty cards, or specification sheets
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Information Technology
Professional Services
Construction
Healthcare
Education
Logistics
E-commerce
Automotive
Real Estate
Agriculture
Telecommunications
Relevant Teams
Accounts
Finance
Sales
Billing
Tax
Operations
Procurement
Credit Control
Revenue
Compliance
Relevant Roles
Accounts Receivable Manager
Billing Coordinator
Finance Manager
Accounts Officer
Tax Compliance Officer
Sales Administrator
Financial Controller
Accountant
Bookkeeper
Credit Controller
Business Development Manager
Sales Manager
Procurement Officer
GST Compliance Manager
Finance Director
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