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The Job Application Cancellation Letter is a crucial document used when a job applicant needs to formally withdraw their application from consideration for a position in India. This document becomes necessary when candidates accept another job offer, discover the role isn't aligned with their career goals, or need to withdraw for personal reasons. The letter must comply with Indian contract law principles and professional business practices, serving as an official record of the candidate's decision to withdraw from the recruitment process. It typically includes the applicant's details, relevant application references, a clear statement of withdrawal, and may include a brief explanation if appropriate. This document helps maintain professional relationships and provides legal clarity in the Indian business context, protecting both the applicant's and employer's interests in the recruitment process.

1. Sender's Contact Information: Full name, address, contact details of the person cancelling the application

2. Date: Current date in formal business format

3. Recipient's Information: HR manager/recruiter's name, title, company name, and address

4. Subject Line: Clear indication that this is a job application cancellation, including relevant reference numbers

5. Salutation: Formal greeting to the specific recipient or hiring manager

6. Application Reference: Specific details about the original application including job title and date of application

7. Cancellation Statement: Clear and direct statement of intention to withdraw the application

8. Closing: Professional closing with signature block