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Guest Speaker Contract Template for India

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Key Requirements PROMPT example:

Guest Speaker Contract

"I need a Guest Speaker Contract for a tech industry keynote speaker who will present at our annual corporate conference in March 2025, including provisions for virtual attendance options and content recording rights."

Document background
The Guest Speaker Contract is essential for organizations in India engaging external speakers for events, conferences, seminars, or training sessions. This document is designed to comply with Indian contract law and related regulations, providing a formal framework for speaking engagements. It becomes particularly important when organizing professional events where speakers are compensated for their services, protecting both parties' interests by clearly defining responsibilities, payment terms, intellectual property rights, and event specifications. The contract addresses crucial aspects such as cancellation policies, recording rights, and technical requirements while ensuring compliance with Indian tax regulations and professional service requirements. It's commonly used by educational institutions, corporate entities, and event organizers to secure speaking engagements with industry experts, thought leaders, and professional speakers.
Suggested Sections

1. Parties: Identification of the contracting parties - the organization/event organizer and the guest speaker

2. Background: Context of the engagement and brief introduction of the speaker's expertise and the event

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of the speaking engagement, including topic, duration, and format

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Payment Terms: Fee structure, payment schedule, and method of payment

7. Speaker's Obligations: Speaker's responsibilities including preparation, delivery, and professional conduct

8. Organizer's Obligations: Organization's responsibilities including venue arrangements, technical support, and logistics

9. Intellectual Property Rights: Ownership and usage rights of presentation materials and content

10. Confidentiality: Non-disclosure obligations for both parties

11. Cancellation and Rescheduling: Terms and conditions for cancellation or rescheduling of the event

12. Force Majeure: Provisions for unforeseen circumstances preventing performance

13. Governing Law and Jurisdiction: Applicable law and courts for dispute resolution

14. Entire Agreement: Statement confirming the contract as the complete understanding between parties

Optional Sections

1. Recording Rights: Terms for recording, broadcasting, or streaming the presentation - include when the event will be recorded or broadcast

2. Travel and Accommodation: Details of travel arrangements and accommodation - include for out-of-town speakers

3. Marketing and Promotion: Terms for using speaker's name and likeness in promotional materials - include when significant marketing is planned

4. Virtual Event Provisions: Specific terms for online delivery - include for virtual speaking engagements

5. Meet and Greet: Terms for audience interaction sessions - include when additional audience engagement is planned

6. Merchandising Rights: Terms for selling books or other materials - include when speaker plans to sell products

7. Translation Services: Provisions for language translation - include for international events

8. Insurance Requirements: Specific insurance coverage requirements - include for large-scale events

Suggested Schedules

1. Schedule A - Event Details: Comprehensive information about the event including agenda, timing, and technical requirements

2. Schedule B - Fee Structure: Detailed breakdown of speaking fees, expenses, and payment milestones

3. Schedule C - Technical Requirements: Specific technical and audiovisual requirements for the presentation

4. Schedule D - Marketing Materials: Approved biography, photographs, and promotional content for the speaker

5. Appendix 1 - Speaker's Presentation Materials: Outline or copy of the presentation content and materials to be used

6. Appendix 2 - Venue Layout: Details of the venue setup and arrangement requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses






























Relevant Industries

Education

Professional Training

Corporate Events

Technology

Healthcare

Financial Services

Media and Entertainment

Non-profit Organizations

Government and Public Sector

Professional Services

Conferences and Events

Research and Development

Relevant Teams

Human Resources

Learning & Development

Events Management

Corporate Communications

Legal

Finance

Marketing

Operations

Professional Development

Conference Planning

Academic Affairs

Program Management

Relevant Roles

Event Manager

Conference Coordinator

HR Director

Training Manager

Program Director

Chief Learning Officer

Professional Development Manager

Education Coordinator

Corporate Communications Manager

Talent Development Specialist

Event Planning Executive

Academic Program Coordinator

Speaking Bureau Manager

Professional Speaker

Keynote Speaker

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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