The Consent Letter For Appointment of Director is a crucial document required under Indian corporate law whenever a new director is to be appointed to a company's board. This document is mandated by the Companies Act, 2013, and must be filed with the Registrar of Companies along with Form DIR-2. The letter serves multiple purposes: it confirms the individual's willingness to act as a director, declares their eligibility under Section 164 of the Act, acknowledges their understanding of duties and responsibilities, and provides necessary personal information for regulatory filings. The document is essential for both private and public companies, and its format must comply with statutory requirements while including specific declarations about the proposed director's qualifications and other directorships.
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1. Letter Header: Date, To address (Company name, registered address), and Subject line clearly stating 'Consent to act as Director'
2. Personal Information: Full name, Father's name, residential address, and contact details of the proposed director
3. Director Identification Number: DIN if already obtained, or declaration if applying for DIN
4. Consent Declaration: Explicit statement of consent to act as director of the company
5. Qualification Declaration: Declaration of meeting qualification requirements under Section 164 of the Companies Act, 2013
6. Other Directorships: Declaration of existing directorships in other companies, if any
7. Signature Block: Name, signature, and date of execution by the proposed director
1. Independent Director Declaration: Required only for appointment as an Independent Director, declaring meeting of independence criteria under Section 149(6)
2. Committee Positions: Declaration of existing committee positions in other companies, required for listed companies
3. Additional Disclosures: Any specific disclosures required by the company's Articles of Association or internal policies
4. Professional Background: Brief description of qualifications and experience, if required by the company
1. Identity Proof: Copy of PAN Card, Passport, or other government ID proof
2. Address Proof: Recent utility bill or other acceptable address proof document
3. DIN Allotment Letter: Copy of DIN allotment letter if already obtained
4. Educational Certificates: Copies of relevant educational qualifications, if required by the company
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