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The Balance Invoice is a essential business document used when partial payments have been received against an original invoice and a formal request for the remaining balance is required. This document type is particularly relevant in the Indian business context, where it must comply with specific requirements under the GST regime and various financial regulations. A Balance Invoice typically includes references to the original invoice, details of previous payments, and clear calculation of the remaining amount due. It is commonly used in situations involving staged payments, delayed payments, or payment plans, and must maintain compliance with Indian taxation laws and accounting standards. The document serves both as a formal payment request and a legal record of the outstanding financial obligation.

1. Invoice Header: Company letterhead, GST registration numbers, Invoice number, date, and type (Balance Invoice)

2. Party Details: Complete details of both supplier and recipient including legal names, addresses, and GST registration numbers

3. Original Invoice Reference: Reference to the original invoice number, date, and total amount

4. Payment History: List of all previous payments received with dates and amounts

5. Balance Calculation: Clear calculation showing original amount, payments received, and remaining balance

6. Payment Terms: Due date for the balance payment and payment methods accepted

7. Statutory Declarations: Required GST declarations and compliance statements