The Reference Consent Form is a crucial document used in employment contexts across Ireland, designed to facilitate the lawful sharing of employment-related information while protecting all parties involved. This document becomes necessary when an individual needs references for new employment opportunities, academic applications, or professional certifications. The form ensures compliance with the General Data Protection Regulation (GDPR) and Irish data protection laws by obtaining explicit consent for processing and sharing personal data. It typically includes details about the type of information that can be shared, who can provide the reference, and who can receive it. The Reference Consent Form also incorporates provisions for data subject rights, including the right to withdraw consent, and specifies the duration for which the consent remains valid.
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1. Personal Details: Individual's full name, contact information, and relevant dates of employment/engagement
2. Consent Declaration: Clear statement of consent for reference provision, including who can provide references and to whom
3. Information Coverage: Specific details of what information can be shared (e.g., job title, dates of employment, performance, attendance)
4. Duration of Consent: Time period for which the consent remains valid
5. Data Protection Notice: Information about how personal data will be processed, stored, and protected in accordance with GDPR
6. Signature Block: Space for date, signature, and printed name of the consenting individual
1. Specific Restrictions: Optional section to specify any information that should NOT be shared or specific limitations on the reference
2. Multiple Referee Details: Section to list multiple potential referees when more than one reference provider is authorized
3. Digital Consent Verification: Additional section for electronic signature and verification when the form is completed digitally
4. Third Party Recipients: Section listing specific organizations or individuals authorized to receive the reference, used when consent is for specific recipients only
1. Reference Provider List: List of authorized reference providers with their contact details and positions (when multiple referees are involved)
2. Information Disclosure Checklist: Detailed checklist of specific information types that can be disclosed, allowing for selective authorization
3. Data Protection Rights Summary: Summary of individual's rights under GDPR and local data protection laws, including right to withdraw consent
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